Business Administrator (Fixed Term)

Hamilton City Council; New Zealand; On-site; NZD 63,000 - 77,000; Full time

Benefits offered by this job

Flexible working

Professional development

Wellbeing days

Unimed health insurance

Annual leave options

Eye care support

Local discounts

Job summary

Hamilton City Council in the Waikato region is seeking a capable Business Administrator on a fixed-term basis to provide unit-level administration support across the group and assist with finance, quality, and improvement tasks.

Reporting to the Business and Performance Lead, you will handle email and diary management, purchasing, and coordination of meetings, while delivering a high-quality customer service experience and maintaining up-to-date training and continuity plans.

Qualifications

• 5+ years’ relevant business administration experience or similar, with emphasis on finance, quality, and improvement.
• Proficiency in Microsoft Office and confidence in other software tools.
• Ability to effectively prioritise tasks and meet deadlines.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders.
• Ability to operate independently, anticipate requirements, and monitor workload.
• Ability to work with ambiguity.
• Advanced written communication and presentations.
• Financial and purchasing skills.

Responsibilities

• Provide high-level administration support to assigned teams, including email and diary management, purchasing, and financial transactions.
• Provide operational liaison between teams and the wider council.
• Coordinate meeting agendas and minutes to meet reporting deadlines.
• Provide a quality customer service experience for internal and external customers.
• Ensure team policies and processes are up to date.
• Keep training and development registers current.
• Assist with coordinating actions in the Audit register and keep updated.
• Ensure business continuity plans are reviewed and updated.

Skills

Business administration

Finance

Quality improvement

Tools

Microsoft Office

Job description

This is a fixed-term opportunity until June 2027.

Reporting to the Business and Performance Lead in this role you will be responsible for providing unit level business administration support across the group. The role supports the Design & Deliver team however as a Business Administrator you are responsible to provide support to other units as and when required.

Some of the key responsibilities include:

• Providing high-level administration support to the teams you are assigned, including email and diary management to Unit Managers/Heads Of within your assigned teams, purchasing, financial transactions, and other key administrative tasks.
• Provide operational liaison between the teams you are assigned and other teams within the group and wider council.
• Coordinate meeting agendas and minutes and ensure that the teams are delivering on key timeframes associated with Group and Council reporting deadlines.
• Provide a quality customer service experience (internal and external) that supports our outcome of ‘our customers are our biggest advocate.’
• Ensure that team policies and processes are in place and are regularly reviewed.
• Ensure training and development registers are kept up to date.
• Assist with the co-ordination of actions in the Audit register and keep updated.
• Ensure business continuity plans are reviewed and updated regularly.

Qualifications

• 5+ years’ relevant business administration experience or similar, with emphasis on finance, quality, and improvement.
• Proficiency in Microsoft Office and confidence in other software tools.
• Ability to effectively prioritise tasks and meet deadlines.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external).
• Ability to operate independently, anticipate requirements, and monitor workload.
• Ability to work with ambiguity.
• Advanced written communication and presentations.
• Financial and purchasing skills.

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa $70k dependent on skills and experience.

We invest in our people, their wellbeing, and their future. That's why we offer a range of benefits designed to support you both inside and outside of work, including:

• We support flexible ways of working that balance individual wellbeing, team and business needs. And great outcomes for our community.
• We support professional development and opportunities to grow your career.
• Two wellbeing days each year to focus on what matters most to you (after one year of service).
• Fully funded Unimed health insurance, including hospital and surgical cover, with discounted rates for family members.
• Free annual health checks and flu vaccinations.
• The option to purchase additional annual leave for greater flexibility.
• Eye care support, including reimbursement towards eye testing and prescription glasses.
• Access to a wide range of local discounts, including gyms, cafes, healthcare providers, retail stores, and more.

Applications close on the: 7 October 2026

Note: We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.

Business Administrator (Fixed Term) • Hamilton, Waikato Region, New Zealand