Impactful Business Administrator - Fixed-Term

Hamilton City Council; Hamilton; On-site; NZD 60,000 - 81,000; Full time

Benefits offered by this job

Flexible working

Professional development

Wellbeing days

Health insurance

Annual health checks

Additional annual leave

Eye care support

Local discounts

Job summary

Hamilton City Council is seeking a skilled Business Administrator to provide unit-level admin support across the Design & Deliver group. This fixed-term role reports to the Business and Performance Lead and runs until June 2027.

Key duties include diary and email management, purchasing, financial transactions, coordinating agendas and minutes, and ensuring policies and training registers are up to date. Applicants should have 5+ years in business administration, proficiency with Microsoft

Qualifications

• 5+ years of relevant business administration experience with emphasis on finance, quality and improvement.
• Proficiency in Microsoft Office and confidence with other software tools.
• Ability to effectively prioritise tasks and meet deadlines.
• Highly developed interpersonal and communication skills with diverse stakeholders.
• Ability to operate independently, anticipate requirements and monitor workload.
• Ability to work with ambiguity.
• Advanced written communication and presentations.
• Financial and purchasing skills.

Responsibilities

• Provide high-level administration support to assigned teams, including email and diary management, purchasing, financial transactions and other administrative tasks.
• Act as operational liaison between assigned teams and other units within the group and wider council.
• Coordinate meeting agendas and minutes and ensure timely delivery of group and council reporting deadlines.
• Deliver a quality customer service experience for internal and external stakeholders.
• Ensure team policies and processes are in place and regularly reviewed.
• Maintain training and development registers up to date.
• Assist with coordinating actions in the Audit register and keep updated.
• Ensure business continuity plans are reviewed and updated regularly.

Skills

MS Office

Prioritisation

Interpersonal skills

Independent working

Ambiguity tolerance

Written communication

Financial skills

Purchasing skills

Job description

Hamilton City Council is seeking a skilled Business Administrator to provide unit-level admin support across the Design & Deliver group. This fixed-term role reports to the Business and Performance Lead and runs until June 2027.

Key duties include diary and email management, purchasing, financial transactions, coordinating agendas and minutes, and ensuring policies and training registers are up to date. Applicants should have 5+ years in business administration, proficiency with Microsoft