Fixed-Term Business Administrator – Finance & Ops Support

Hamilton City Council; New Zealand; On-site; NZD 63,000 - 77,000; Full time

Benefits offered by this job

Flexible working

Professional development

Wellbeing days

Unimed health insurance

Annual leave options

Eye care support

Local discounts

Job summary

Hamilton City Council in the Waikato region is seeking a capable Business Administrator on a fixed-term basis to provide unit-level administration support across the group and assist with finance, quality, and improvement tasks.

Reporting to the Business and Performance Lead, you will handle email and diary management, purchasing, and coordination of meetings, while delivering a high-quality customer service experience and maintaining up-to-date training and continuity plans.

Qualifications

• 5+ years’ relevant business administration experience or similar, with emphasis on finance, quality, and improvement.
• Proficiency in Microsoft Office and confidence in other software tools.
• Ability to effectively prioritise tasks and meet deadlines.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders.
• Ability to operate independently, anticipate requirements, and monitor workload.
• Ability to work with ambiguity.
• Advanced written communication and presentations.
• Financial and purchasing skills.

Responsibilities

• Provide high-level administration support to assigned teams, including email and diary management, purchasing, and financial transactions.
• Provide operational liaison between teams and the wider council.
• Coordinate meeting agendas and minutes to meet reporting deadlines.
• Provide a quality customer service experience for internal and external customers.
• Ensure team policies and processes are up to date.
• Keep training and development registers current.
• Assist with coordinating actions in the Audit register and keep updated.
• Ensure business continuity plans are reviewed and updated.

Skills

Business administration

Finance

Quality improvement

Tools

Microsoft Office

Job description

Hamilton City Council in the Waikato region is seeking a capable Business Administrator on a fixed-term basis to provide unit-level administration support across the group and assist with finance, quality, and improvement tasks.

Reporting to the Business and Performance Lead, you will handle email and diary management, purchasing, and coordination of meetings, while delivering a high-quality customer service experience and maintaining up-to-date training and continuity plans.