Business Administrator (Fixed Term)

Hamilton City Council; Hamilton; On-site; NZD 60,000 - 81,000; Full time

Benefits offered by this job

Flexible working

Professional development

Wellbeing days

Health insurance

Annual health checks

Additional annual leave

Eye care support

Local discounts

Job summary

Hamilton City Council is seeking a skilled Business Administrator to provide unit-level admin support across the Design & Deliver group. This fixed-term role reports to the Business and Performance Lead and runs until June 2027.

Key duties include diary and email management, purchasing, financial transactions, coordinating agendas and minutes, and ensuring policies and training registers are up to date. Applicants should have 5+ years in business administration, proficiency with Microsoft

Qualifications

• 5+ years of relevant business administration experience with emphasis on finance, quality and improvement.
• Proficiency in Microsoft Office and confidence with other software tools.
• Ability to effectively prioritise tasks and meet deadlines.
• Highly developed interpersonal and communication skills with diverse stakeholders.
• Ability to operate independently, anticipate requirements and monitor workload.
• Ability to work with ambiguity.
• Advanced written communication and presentations.
• Financial and purchasing skills.

Responsibilities

• Provide high-level administration support to assigned teams, including email and diary management, purchasing, financial transactions and other administrative tasks.
• Act as operational liaison between assigned teams and other units within the group and wider council.
• Coordinate meeting agendas and minutes and ensure timely delivery of group and council reporting deadlines.
• Deliver a quality customer service experience for internal and external stakeholders.
• Ensure team policies and processes are in place and regularly reviewed.
• Maintain training and development registers up to date.
• Assist with coordinating actions in the Audit register and keep updated.
• Ensure business continuity plans are reviewed and updated regularly.

Skills

MS Office

Prioritisation

Interpersonal skills

Independent working

Ambiguity tolerance

Written communication

Financial skills

Purchasing skills

Job description

At Hamilton City Council, our people are united by a shared purpose: helping make Hamilton the best place to live, work, and play. As one of New Zealand's largest city councils, we're proud to serve a growing and vibrant community while delivering services and projects that improve the wellbeing of Hamiltonians every day.

You'll join a team that values collaboration, innovation, and community impact. Together, we're on track to being one of New Zealand's leading community-focused councils, where everyone matters and every contribution helps shape the future of our city.

If you're looking for meaningful work, a supportive team, and the opportunity to make a real difference in your community, you'll find it here.

Job Description

This is a fixed-term opportunity until June 2027.

Reporting to the Business and Performance Lead in this role you will be responsible for providing unit level business administration support across the group. The role supports the Design & Deliver team however as a Business Administrator you are responsible to provide support to other units as and when required.

Some of the key responsibilities include:

• Providing high-level administration support to the teams you are assigned, including email and diary management to Unit Managers/Heads Of within your assigned teams, purchasing, financial transactions, and other key administrative tasks.
• Provide operational liaison between the teams you are assigned and other teams within the group and wider council.
• Coordinate meeting agendas and minutes and ensure that the teams are delivering on key timeframes associated with Group and Council reporting deadlines.
• Provide a quality customer service experience (internal and external) that supports our outcome of ‘our customers are our biggest advocate.’
• Ensure that team policies and processes are in place and are regularly reviewed.
• Ensure training and development registers are kept up to date.
• Assist with the co-ordination of actions in the Audit register and keep updated.
• Ensure business continuity plans are reviewed and updated regularly.

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

• 5+ years’ relevant business administration experience or similar, with emphasis on finance, quality, and improvement.
• Proficiency in Microsoft Office and confidence in other software tools.
• Ability to effectively prioritise tasks and meet deadlines.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external).
• Ability to operate independently, anticipate requirements, and monitor workload.
• Ability to work with ambiguity.
• Advanced written communication and presentations.
• Financial and purchasing skills.

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa$70k dependent on skills and experience.

We invest in our people, their wellbeing, and their future. That's why we offer a range of benefits designed to support you both inside and outside of work, including:

• We support flexible ways of working that balance individual wellbeing, team and business needs. And great outcomes for our community.
• We support professional development and opportunities to grow your career.
• Two wellbeing days each year to focus on what matters most to you (after one year of service).
• Fully funded Unimed health insurance, including hospital and surgical cover, with discounted rates for family members.
• Free annual health checks and flu vaccinations.
• The option to purchase additional annual leave for greater flexibility.
• Eye care support, including reimbursement towards eye testing and prescription glasses.
• Access to a wide range of local discounts, including gyms, cafes, healthcare providers, retail stores, and more.

Applications close on the:7 October 2026

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.