HRIS Administrator

Hamilton City Council; Hamilton; On-site; NZD 65,000 - 75,000; Full time

Benefits offered by this job

Free health insurance through Unimed

Annual health checks

Wellbeing days

Discounts at local businesses

Flexible working policy

Additional annual leave

Job summary

Hamilton City Council is seeking an experienced HRIS Administrator to join the People, Performance and Culture team on a 14-month fixed-term contract commencing mid-October 2026.

You will maintain SAP SuccessFactors employee data, support benefits and remuneration processes, and deliver accurate, customer-focused service across the organisation. This role emphasises data integrity, compliance, and continuous improvement within payroll and HR reporting.

Qualifications

• Experience in HRIS Administration, Employee Administration, HR Administration, Payroll Administration, or a similar role.
• Hands-on experience with employee administration processes in SAP SuccessFactors is a must, including processing employee transactions and maintaining employee records.
• Exceptional attention to detail and a strong focus on data accuracy.
• An understanding of employment legislation and the importance of confidentiality when handling employee information.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent communication and customer service skills.
• Experience producing reports and working with employee data.
• Proficiency in Microsoft Office applications, particularly Excel.
• A proactive approach, a willingness to learn, and a commitment to continuous improvement.

Responsibilities

• Processing employee transactions in SAP SuccessFactors, including appointments, employee movements, remuneration changes, leave-related updates, and terminations.
• Maintaining accurate and up-to-date employee records, ensuring the integrity of HR data.
• Managing position and vacancy administration within the HRIS.
• Supporting the administration of employee benefits and related processes.
• Assisting with remuneration and benefits reporting, annual reviews, surveys, and other related activities.
• Preparing employment-related documentation and employee correspondence.
• Responding to employee, manager, and stakeholder enquiries regarding employee data, benefits, remuneration, and administration processes.
• Conducting regular audits and data quality checks to ensure accuracy and compliance.
• Supporting payroll and other business functions by providing timely and accurate employee information.
• Running reports and assisting with people data analysis and reporting requirements.
• Identifying opportunities to improve HRIS administration processes and system efficiencies.
• Contributing to a positive employee experience through responsive, professional, and customer-focused service.

Skills

HRIS Administration

SAP SuccessFactors

Data accuracy

Confidentiality

Communication

Excel

Tools

Microsoft Excel

Job description

This role sits within the People, Performance and Culture Group the purpose of which is to enable success through our people and culture.We’re all about delivering our mission of becoming the leading, community-focused council – enabling everyone who works here to deliver their very best, every day.

We do this by:

• Helping teams prioritise the work that matters most.
• Ensuring people have the right systems, processes and tools to do their jobs.
• Helping teams to improve the way they work.
• Helping people feel connected to the organisation and to each other.
• Supporting our people to be the ‘best versions of themselves’.
• Ensuring we maintain a safe, healthy work environment.

Job Description

Fixed-Term 14-Month Contract (Parental Leave Cover)

Join a team that plays a vital role in supporting the people who keep Hamilton moving.

Reporting to the Remuneration and Benefits Manager, we're looking for an experienced HRIS Administrator to join our People, Performance and Culture team on a 14-month fixed-term contract, commencing in mid-October 2026.

This role is ideal for an organised, detail-oriented professional who enjoys working with HR systems and employee data. Reporting to the Remuneration and Benefits Manager, you'll be responsible for maintaining the accuracy and integrity of employee information while delivering responsive, customer-focused support to employees and leaders across the business. You'll also support the administration of employee benefits and remuneration processes. As part of a collaborative team, you'll play an important role in ensuring our people have a seamless experience throughout their employment journey.

About the Role

As our HRIS Administrator, you'll be responsible for processing employee transactions and maintaining employee records within SAP SuccessFactors, ensuring accuracy, compliance, and a high standard of service delivery.

Some key responsibilities include:

• Processing employee transactions in SAP SuccessFactors, including appointments, employee movements, remuneration changes, leave-related updates, and terminations.
• Maintaining accurate and up-to-date employee records, ensuring the integrity of HR data.
• Managing position and vacancy administration within the HRIS.
• Supporting the administration of employee benefits and related processes.
• Assisting with remuneration and benefits reporting, annual reviews, surveys, and other related activities.
• Preparing employment-related documentation and employee correspondence.
• Responding to employee, manager, and stakeholder enquiries regarding employee data, benefits, remuneration, and administration processes.
• Conducting regular audits and data quality checks to ensure accuracy and compliance.
• Supporting payroll and other business functions by providing timely and accurate employee information.
• Running reports and assisting with people data analysis and reporting requirements.
• Identifying opportunities to improve HRIS administration processes and system efficiencies.
• Contributing to a positive employee experience through responsive, professional, and customer-focused service.

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

To be successful in this role, you'll bring:

• Experience in HRIS Administration, Employee Administration, HR Administration, Payroll Administration, or a similar role.
• Hands-on experience with employee administration processes in SAP SuccessFactors is a must, including processing employee transactions and maintaining employee records.
• Exceptional attention to detail and a strong focus on data accuracy.
• An understanding of employment legislation and the importance of confidentiality when handling employee information.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent communication and customer service skills.
• Experience producing reports and working with employee data.
• Proficiency in Microsoft Office applications, particularly Excel.
• A proactive approach, a willingness to learn, and a commitment to continuous improvement.

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa$65k - $75k dependent on skills and experience.

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Applications close on the:6th September 2026

Note: We will be shortlisting and interviewing as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.