Branch Administrator (fixed term)

Realty Group; Cambridge; On-site; NZD 42,000 - 56,000; Full time

Benefits offered by this job

Training and support to set you up for

Experience with one of NZ's recognised

Flexible start/finish times

Job summary

Bayleys Cambridge is seeking an organised administrator to join a busy, professional real estate office. You will be the heart of the office, delivering exceptional customer service and supporting the sales team with a range of administration tasks.

The role involves welcoming clients, handling calls and emails, assisting with listings and marketing, and coordinating branch activities. Real estate experience is not essential; a strong administration background is valued.

Qualifications

• Previous administration, coordination, receptionist, or customer service experience.
• Outstanding communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Confident with Microsoft Office and CRM systems.

Responsibilities

• Welcoming clients and visitors and creating a positive first impression.
• Handling incoming phone calls, emails, and enquiries.
• Supporting the sales team with administration and coordination tasks.
• Assisting with property listings, marketing, and documentation.
• Maintaining office supplies and general office organisation.
• Coordinating appointments, meetings, and branch administration activities.
• Preparing documentation, reports, and presentation material as required.
• Providing support across a range of business activities to keep the office running efficiently.

Skills

Administration experience

Communication skills

Organisational skills

Time management

Attention to detail

Proactive attitude

Tools

Outlook

Word

Teams

CRM systems

Job description

Join the team at Bayleys Cambridge and become an integral part of a busy, professional real estate office where no two days are the same.

This is a 6-month fixed term opportunity starting late October covering parental leave, ideal for someone who enjoys being the heart of an office, thrives on variety, and takes pride in delivering exceptional customer service. As the first point of contact for clients and visitors, you'll play a key role in ensuring the branch runs smoothly while supporting our sales team with a range of administration and coordination tasks.

While real estate experience would be an advantage, we're equally interested in candidates with a strong administration background who are keen to learn.

What you'll be doing

• Welcoming clients and visitors and creating a positive first impression of Bayleys Cambridge
• Managing incoming phone calls, emails, and enquiries
• Supporting the sales team with administration and coordination tasks
• Assisting with property listings, marketing, and documentation
• Maintaining office supplies, stationery, and general office organisation
• Coordinating appointments, meetings, and branch administration activities
• Preparing documentation, reports, and presentation material as required
• Providing support across a range of business activities to keep the office running efficiently

What you'll bring

• Previous administration, coordination, receptionist, or customer service experience
• Outstanding communication and interpersonal skills
• Strong organisational skills and excellent attention to detail
• The ability to manage competing priorities and work to deadlines
• Confidence using Microsoft Office applications (Outlook, Word and Teams) and working within CRM systems
• A proactive, positive attitude and willingness to help wherever needed
• Experience in real estate would be highly regarded but is not essential

What we offer

• A supportive and welcoming team environment
• A varied role where you'll be involved in all aspects of branch operations
• Training and support to set you up for success
• The opportunity to gain experience within one of New Zealand's most recognised real estate brands
• Ideally, this role will work Monday to Friday, 8:00am to 5:00pm. We are open to discussing some flexibility around start and finish times for the right candidate.

If you're an organised administrator who enjoys working with people and wants to be part of a dynamic and successful team, we'd love to hear from you.