Autonomous Office Administrator & Process Improver

Door Specs; Upper Hutt; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Autonomy to shape your role

Training and development

Long-term growth opportunity

Clear expectations and appreciation

Job summary

Door Specs is a Wellington-region door pre-hanging company undergoing a digital transformation to speed up and clarify workflows. We seek an Office Administrator to work closely with management, handling quotes, coordinating jobs, and managing client and supplier communications.

You will evolve the system with the role, and grow with the business as processes improve. This is a hands-on position with real autonomy and ongoing development opportunities.

Qualifications

• Proven administration experience required.
• Excellent organisational skills and attention to detail.
• Ability to build relationships with customers.
• Clear, professional written and verbal communication.
• Ability to work independently and manage competing priorities.
• Experience with AI-enabled process improvements is a bonus.
• Background in trade or service businesses is advantageous.
• Experience with Jobman or similar job management platforms is advantageous.

Responsibilities

• Quoting and admin: prepare quotes, job sheets, and keep system records up to date.
• Customer communication: answer calls/emails/walk-ins and provide progress updates.
• Supplier and stock coordination: order stock, chase deliveries, resolve pricing or damage issues.
• Office and systems: digitise and improve processes and workflows.

Skills

Administration

Organisational skills

Customer relations

Clear communication

Independent work

AI workflow

Trade/service background

Jobman experience

Tools

Jobman

Job description

Door Specs is a Wellington-region door pre-hanging company undergoing a digital transformation to speed up and clarify workflows. We seek an Office Administrator to work closely with management, handling quotes, coordinating jobs, and managing client and supplier communications.

You will evolve the system with the role, and grow with the business as processes improve. This is a hands-on position with real autonomy and ongoing development opportunities.