Adminstrator / Book Keeper

Phoenix Steel; Timaru; On-site; NZD 48,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Full-time role

Training & development

Work-life balance

Job summary

Phoenix Steel in Timaru, Canterbury is seeking an organised Office Administrator to be the lynchpin of the workshop’s office. You will help keep the office running smoothly, maintain accurate financial records, and keep filing systems in order while supporting the team on health and safety, HR, and general tasks.

The role suits someone who enjoys variety and wants to make a visible difference in day-to-day operations, with a supportive team to back you up.

Qualifications

• Proven experience as an administrator or book keeper, ideally within manufacturing or industrial environment.
• Proficiency in XERO and strong ledger management.
• Excellent organisational and time management skills with attention to detail.

Responsibilities

• Manage general administrative duties and business records to support owners.
• Process and record financial transactions, invoices and expenses accurately.
• Maintain up-to-date financial records and ledgers per accounting standards.
• Reconcile bank statements and identify discrepancies.
• Prepare financial reports for management review.
• Manage accounts payable and data entry with organised filing systems.
• Assist with health and safety admin and HR paperwork as needed.
• Liaise with external accountants and provide documentation for audits or tax.

Skills

XERO

General ledger

Accounts payable

Accounts receivable

Bank reconciliation

Excel

Microsoft Office

Payroll administration

HR admin

Health & safety admin

Education

NZQA accounting or bookkeeping qualification

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Phoenix Steel is looking for an organised, capable Office Administrator to become the go-to person at the heart of our Timaru workshop. You'll be a key person to help keep the office running smoothly, our financial records accurate, and our filing (physical and digital) in good order, while lending a hand wherever the team needs it within reason. Whether that's a bit of health and safety admin, some HR paperwork, or just keeping things ticking over day to day. It's a genuinely varied role, well suited to someone who enjoys variety and wants to make a real, visible difference to how the business runs - with a supportive team around you to help you get there.

What you'll be doing

• Managing general administrative duties and business records to free up time for the owners to focus on running the business day to day
• Processing and recording financial transactions, invoices, and expenses with accuracy and attention to detail
• Maintaining up-to-date financial records and ledgers in accordance with accounting standards
• Reconciling bank statements and identifying discrepancies
• Preparing financial reports and statements for management review
• Managing accounts payable
• Performing data entry and maintaining organised filing systems, both physical and digital
• Giving our health and safety administration a hand - helping keep incident, hazard and other H&S records filed and up to date, so the team stays on top of what the Health and Safety at Work Act requires
• Supporting HR administration such as employee files, leave records, and onboarding paperwork
• Liaising with external accountants and providing necessary documentation for audits or tax purposes
• Managing some "general" purchasing like office supplies.

What we're looking for

• Someone with a positive, proactive attitude who's looking for a good opportunity
• Proven experience as an administrator or book keeper, ideally within a manufacturing or industrial environment
• Proficiency in XERO
• Strong knowledge of general ledger management, accounts payable/receivable, and bank reconciliation
• Excellent organisational and time management skills, comfortable prioritising a variety of tasks
• Attention to detail and accuracy in financial record-keeping
• Competency with Microsoft Office applications, particularly Excel
• Strong communication skills and the ability to work collaboratively across departments
• Relevant qualifications such as an NZQA accounting or bookkeeping qualification, or equivalent experience
• Discretion and confidentiality when handling sensitive financial and personnel information
• Experience with payroll administration, HR admin, or health and safety admin is a bonus, but not essential — we'll support you to pick it up

What we offer

Phoenix Steel is committed to supporting the wellbeing and professional development of our employees. We provide a competitive salary package commensurate with experience, a supportive workplace culture, and opportunities for professional growth. We value work-life balance and offer a full-time position with clear working hours. Our team environment encourages collaboration and continuous learning, and we are committed to providing the training and support you need to succeed in this role. We also offer a range of employee benefits designed to enhance your overall working experience.

About us

Phoenix Steel is a respected steel manufacturing and supply company based in Timaru, Canterbury. We pride ourselves on delivering high-quality products and services to our customers whilst maintaining a professional and supportive workplace. Our team is dedicated to operational excellence, and we believe in investing in our people. We are committed to creating an inclusive workplace where our employees can develop their skills and contribute meaningfully to the success of the business.