Administrative Officer — Support Safer Communities

New Zealand Government Joba; Taranaki; On-site; NZD 60,000 - 64,000; Full time

Job summary

Ara Poutama Aotearoa - Department of Corrections in New Plymouth is seeking an Administration Officer to support a busy team at Community Corrections. You will handle reception, coordinate meetings, and prepare documents for court, while ensuring timely filing and stock management.

You will work with diverse clients, follow policies, and contribute to health and safety. A NZ driver licence is required, as are NZ citizenship/residency or Australian visa. Salary range $60,216–$63,789 per year.

Qualifications

• Strong experience and knowledge of office administration.
• Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel).
• Excellent communication, teamwork and people skills.
• Ability to organise, be adaptable, multi-task and meet deadlines.
• Develop and maintain positive working relationships with diverse people.
• Resilience in changing environments with pragmatic problem solving.
• Alignment with departmental values and policies.
• NZ driver licence and eligibility to work in NZ.

Responsibilities

• Reception duties such as answering phones, taking messages, greeting visitors and coordinating meetings.
• Liaising with organisations and services we work with.
• Preparing documents for court and filing.
• Purchasing materials and stocktaking.
• Record management and ensuring correspondence, reports and other documents meet timelines.
• Providing administration support to leadership team.
• Contributing to site health and safety.

Skills

Office administration

MS Office

Communication skills

Teamwork

Problem solving

Organization

Tools

Microsoft Office Suite

Job description

Ara Poutama Aotearoa - Department of Corrections in New Plymouth is seeking an Administration Officer to support a busy team at Community Corrections. You will handle reception, coordinate meetings, and prepare documents for court, while ensuring timely filing and stock management.

You will work with diverse clients, follow policies, and contribute to health and safety. A NZ driver licence is required, as are NZ citizenship/residency or Australian visa. Salary range $60,216–$63,789 per year.