Administrative Officer — Community Corrections & Impact

CGR Services; Whanganui; On-site; NZD 60,000 - 64,000; Full time

Job summary

Ara Poutama Aotearoa - Department of Corrections in Levin is seeking an Administration Officer to provide efficient administrative support to a busy team within the Community Corrections group.

You will perform reception duties, liaise with partner organisations, prepare court documents, manage records, and assist leadership with admin tasks while contributing to site health and safety and the safety of people arriving at the office.

Qualifications

• Strong experience and knowledge of office administration.
• Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.
• Excellent communication, teamwork, and people skills.
• The ability to organise effectively, be adaptable, multi-task, and meet deadlines.
• The ability to develop, foster and maintain positive working relationships with a diverse range of people.
• Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.
• Alignment with our departmental values that shape the way we conduct our mahi.

Responsibilities

• Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks.
• Liaising with organisations and services we work with.
• Preparing documents for court and filing.
• Purchasing materials and stocktaking.
• Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards.
• Providing administration support to leadership team.
• Contributing to site health and safety.

Skills

Office administration

Microsoft Office

Communication

Teamwork

Organisational skills

Problem solving

Microsoft Word

Microsoft Excel

Microsoft Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ara Poutama Aotearoa - Department of Corrections in Levin is seeking an Administration Officer to provide efficient administrative support to a busy team within the Community Corrections group.

You will perform reception duties, liaise with partner organisations, prepare court documents, manage records, and assist leadership with admin tasks while contributing to site health and safety and the safety of people arriving at the office.