Administrative Officer - Front Desk & Court Docs

Department of Corrections NZ; Hamilton; On-site; NZD 60,000 - 64,000; Full time

Job summary

Department of Corrections NZ is seeking an Administration Officer for our Hamilton Hub. You will support the Community Corrections team, handling reception, phone duties, file processing, and document preparation for court, while liaising with families, stakeholders, and service partners.

You will manage records, ensure compliance with timelines, and provide site-wide admin support, including meeting coordination and minute-taking, in a busy, collaborative environment.

Qualifications

• Proven experience in office administration.
• Strong written and verbal communication skills.
• Able to multitask and prioritise to meet deadlines.

Responsibilities

• Answering phones and greeting visitors, and liaising with people in our care, whānau, and stakeholders.
• Liaising with external organisations and services.
• Processing files and preparing documents for court.
• Purchasing materials and maintaining records.
• Managing correspondence and ensuring timeliness of reports and documentation.
• Setting up meeting invites, taking minutes, and recording actions.

Skills

Office administration

Communication skills

Multitasking

Tools

Microsoft Office

Record management system

Job description

Department of Corrections NZ is seeking an Administration Officer for our Hamilton Hub. You will support the Community Corrections team, handling reception, phone duties, file processing, and document preparation for court, while liaising with families, stakeholders, and service partners.

You will manage records, ensure compliance with timelines, and provide site-wide admin support, including meeting coordination and minute-taking, in a busy, collaborative environment.