Admin Officer – Community Corrections

Department of Corrections NZ

Rotorua

On-site

NZD 60,000 - 64,000

Full time

2 days ago

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Job summary

The Department of Corrections NZ is seeking an Administration Officer in Rotorua to provide comprehensive administrative support to busy teams. You will handle reception, document preparation for court, liaison with partner organisations, and general office duties to keep operations running smoothly.

You will use MS Word, Outlook and Excel daily, support leadership with admin tasks, and help maintain data accuracy while ensuring safety practices.

Qualifications

Strong experience and knowledge of office administration.
Proficient with Microsoft Office suite (Word, Outlook, Excel).
Excellent communication, teamwork, and people skills.
Ability to organise effectively, be adaptable, multi-task, and meet deadlines.
Ability to develop and maintain positive working relationships with a diverse range of people.
Resilience in changing environments and a pragmatic approach to problem solving.

Responsibilities

Reception duties: answer phones, take messages, greet visitors, coordinate meetings.
Liaising with external organisations and services.
Prepare documents for court and filing.
Purchase materials and stocktaking.
Record management and ensuring documentation meets timelines and standards.
Provide administration support to leadership team.
Contribute to site health and safety.
Upkeep of data entry and general inbox management.
Attend meetings and minute taking.