Accounts & Projects Admin Specialist

Aotearoa New Zealand Association of Social Workers; Devonport-Takapuna; On-site; NZD 50,000 - 70,000; Full time

Job summary

Aotearoa New Zealand Association of Social Workers is seeking an administrative and financial support professional to assist the Director across accounts, invoicing, payroll, project administration and office management in Auckland.

The role covers bookkeeping, invoicing, payroll, records maintenance, and support for project administration, with liaison to the external accountant and ongoing process improvement across the office.

Qualifications

• Experience with invoicing and accounts receivable, including progress invoicing.
• Proficient bookkeeping and maintaining financial records.
• Payroll processing on a fortnightly cycle.
• Administrative support and general office management experience.

Responsibilities

• Prepare and issue client progress invoices.
• Maintain accurate bookkeeping and financial records; coordinate with external accountant for GST filing and reviews.
• Enter and reconcile supplier invoices, expenses and payments.
• Chase outstanding accounts and follow up overdue invoices.
• Assist with paying bills.
• Maintain project and client information for invoicing.
• Assist with tracking project fees, invoicing and work-in-progress.
• Prepare information and reports for the Director and external accountant.
• Liaise with accountant/bookkeeper as needed.
• Maintain organised financial records and documentation.
• Run payroll fortnightly and arrange payments.
• Keep staff leave records and update Xero accordingly.
• Set up new projects in Mako's project management system; maintain project files.
• Assist with project close-out and archiving.
• Provide general administrative support to the Director.
• Prepare and format fee proposals, letters and client documents.
• Maintain company templates and internal documentation.
• Help coordinate meetings and company activities.
• Onboard new staff and prepare systems/equipment.

Skills

Bookkeeping

Payroll processing

Invoicing & AR

Administrative support

Office administration

Xero

Project management systems (ROLL)

MS Office/Google Workspace

Tools

Xero

Mako ROLL

Office suite

Job description

Aotearoa New Zealand Association of Social Workers is seeking an administrative and financial support professional to assist the Director across accounts, invoicing, payroll, project administration and office management in Auckland.

The role covers bookkeeping, invoicing, payroll, records maintenance, and support for project administration, with liaison to the external accountant and ongoing process improvement across the office.