Accounts Assistant - up to 20 hours pw

Aotearoa New Zealand Association of Social Workers; Wellington; On-site; NZD 36,000 - 48,000; Part time

Benefits offered by this job

Flexible part-time hours

School holidays

Portfolio variety

Direct access to CFO

Growth mentorship

Job summary

Thames Pacific is hiring for an Accounts Assistant to own accounts payable across multiple entities. This on-site, part-time role (up to 20 hours/week) sits in our Cuba Street office and works closely with the CFO in a small team.

It’s not data-entry; it’s owning the payments picture with sound judgement. We’re looking for a proactive all-rounder who can juggle several entities, maintain a clear payment status, and support month-end processes.

Qualifications

• Hands-on accounts payable or accounts administrator experience.
• Confident with Xero and spreadsheets.
• Accurate and methodical, with strong attention to deadlines.
• Trustworthy with sensitive financial information.

Responsibilities

• Process supplier invoices across all entities, coding to the correct project, entity, and cost category.
• Manage the accounts payable inbox: sorting invoices, matching, and following up on discrepancies.
• Prepare and load payment batches for approval, and reconcile payments.
• Track outstanding and upcoming payments, and flag anything urgent or unusual before it becomes a problem.
• Assist with reconciliations and support the CFO with ad hoc reporting and analysis.
• Look after general office administration and keep things ticking over day to day.
• Pitch in wherever needed, supporting the wider team and lending a hand on whatever comes up.

Skills

Accounts payable

Xero

Spreadsheets

Tools

Xero

Job description

Thames Pacific manages a portfolio of property development projects across a range of entities. This is an on-site role at our Cuba Street office. We're looking for an Accounts Assistant to own accounts payable (AP) across all of them, and to be a genuine all-rounder who keeps the office running. It's a busy, varied part-time role with real ownership: you'll always know where every payment stands, work directly with the CFO in a small, close-knit team, and have genuine say in how things get done. This isn't a high-volume data-entry role. You won't be churning through hundreds of invoices a month. It's about owning the payments picture, using judgement, and knowing where everything stands across the entities.

Key responsibilities

Process supplier invoices across all entities, coding to the correct project, entity, and cost category

Manage the accounts payable inbox: sorting, matching invoices, and following up on discrepancies

Prepare and load payment batches for approval, and reconcile payments once made

Track outstanding and upcoming payments, and flag anything urgent or unusual before it becomes a problem

Assist with reconciliations and support the CFO with ad hoc reporting and analysis

Look after general office administration and keep things ticking over day to day

Pitch in wherever needed, supporting the wider team and lending a hand on whatever comes up

About you

Hands-on accounts payable or accounts administrator experience

Confident with Xero and spreadsheets (hands-on Xero experience required)

Accurate and methodical, with strong attention to detail and the ability to work to deadlines

Trustworthy with sensitive financial information

Just as important is attitude. We're after a proactive all-rounder who can juggle several entities without dropping the ball, keeps a clear picture of what's paid and what's pending, communicates professionally with suppliers, and is happy to muck in.

What's in it for you

Flexible part-time hours: up to 20 a week (busier at month-end), worked to suit your life

School Holidays: flexibility to take additional leave around school holidays

Variety: no two days the same, across a portfolio of projects

Direct access to leadership: you'll work alongside the CFO in a small, close-knit team where your contribution is visible

Room to grow: learn on the job and expand your accounting skills under the CFO's mentorship, taking on broader accounting responsibility as you get up to speed