Senior Administrative Coordinator – JV & Onboarding Lead

MDE Stavanger; Stavanger; On-site; NOK 520,000 - 800,000; Full time

Benefits offered by this job

Permanent or project-based employment

Career opportunities

Access to MDE's client portfolio

Mobilization and visa support

Job summary

MDE Stavanger is seeking an experienced administrative professional to support the SVP and Exploration leadership. You will coordinate calendars, travel, meetings, and internal reporting while handling access management and collaboration tools for the JV hub.

You will contribute to onboarding/offboarding, plan social initiatives, and help maintain efficient administrative processes across the hub. This role offers permanent or project-based employment with opportunities within a global

Qualifications

• Technical or business/economics education.
• Minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage.
• Experience administering Teams and SharePoint, including identity and access management (IDM).
• Good communication skills in both Norwegian and English.

Responsibilities

• Provide administrative support to the SVP and the Exploration leadership team, including calendar management, travel planning and meeting coordination.
• Participate in department management team meetings and assist with internal reporting.
• Coordinate administrative activities related to collaboration tools and access management.
• Support onboarding and offboarding, helping colleagues experience a smooth transition.
• Plan social events and initiatives that contribute to a positive working environment.
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working.
• Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination.
• Coordinate and follow up activities in line with the hub's plans and licence plans.
• Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, Work Program & Budget (WP&B), RNB and production applications with relevant permits.
• Manage L2S communication and internal document control for L2S documents.
• Provide day-to-day administrative assistance to the JV hub.

Skills

Coordination

Communication

Independence

Education

Technical or business/economics education

Tools

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

Identity and access management

Job description

MDE Stavanger is seeking an experienced administrative professional to support the SVP and Exploration leadership. You will coordinate calendars, travel, meetings, and internal reporting while handling access management and collaboration tools for the JV hub.

You will contribute to onboarding/offboarding, plan social initiatives, and help maintain efficient administrative processes across the hub. This role offers permanent or project-based employment with opportunities within a global