Administrative Coordinator

MDE Stavanger; Stavanger; On-site; NOK 520,000 - 800,000; Full time

Benefits offered by this job

Permanent or project-based employment

Career opportunities

Access to MDE's client portfolio

Mobilization and visa support

Job summary

MDE Stavanger is seeking an experienced administrative professional to support the SVP and Exploration leadership. You will coordinate calendars, travel, meetings, and internal reporting while handling access management and collaboration tools for the JV hub.

You will contribute to onboarding/offboarding, plan social initiatives, and help maintain efficient administrative processes across the hub. This role offers permanent or project-based employment with opportunities within a global

Qualifications

• Technical or business/economics education.
• Minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage.
• Experience administering Teams and SharePoint, including identity and access management (IDM).
• Good communication skills in both Norwegian and English.

Responsibilities

• Provide administrative support to the SVP and the Exploration leadership team, including calendar management, travel planning and meeting coordination.
• Participate in department management team meetings and assist with internal reporting.
• Coordinate administrative activities related to collaboration tools and access management.
• Support onboarding and offboarding, helping colleagues experience a smooth transition.
• Plan social events and initiatives that contribute to a positive working environment.
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working.
• Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination.
• Coordinate and follow up activities in line with the hub's plans and licence plans.
• Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, Work Program & Budget (WP&B), RNB and production applications with relevant permits.
• Manage L2S communication and internal document control for L2S documents.
• Provide day-to-day administrative assistance to the JV hub.

Skills

Coordination

Communication

Independence

Education

Technical or business/economics education

Tools

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

Identity and access management

Job description

Provide administrative support to the leadership team, coordinate joint venture activities, manage L2S communication, and assist with onboarding.

• Technical or business/economics education
• Minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint, and PIMS (Omega 365)
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English
• Competitive terms and conditions
• Consultant events and networking opportunities
• Close and continuous follow-up by recruitment and operations teams

Job Description

• Provide administrative support to the SVP and the Exploration leadership team, including calendar management, travel planning and meeting coordination.
• Participate in department management team meetings and assist with internal reporting.
• Coordinate administrative activities related to collaboration tools and access management.
• Support onboarding and offboarding, helping colleagues experience a smooth transition.
• Plan social events and initiatives that contribute to a positive working environment.
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working.
• Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination.
• Coordinate and follow up activities in line with the hub's plans and licence plans.
• Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, Work Program & Budget (WP&B), RNB and production applications with relevant permits.
• Manage L2S communication and internal document control for L2S documents.
• Provide day-to-day administrative assistance to the JV hub.

Qualification Requirements

• Technical or business/economics education.
• A minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage.
• Experience administering Teams and SharePoint, including identity and access management (IDM).
• Good communication skills in both Norwegian and English.
• You are structured and efficient, with strong coordination skills and the ability to manage several administrative processes in parallel.
• You have a keen eye for detail and work accurately while keeping sight of the bigger picture.
• You communicate clearly and build positive relationships with colleagues and stakeholders.
• You work independently, provide reliable support and collaborate effectively across disciplines.
• You bring a positive, forward-thinking approach and are open to developing new skills.
  Duration:a.s.a.p - 15.11.2027

We offer:

• Permanent or project-based employment with competitive terms and conditions
• Career opportunities with leading companies within energy, industry, technology, infrastructure, and construction
• A wide range of challenging projects - both nationally and internationally
• Exclusive access to MDE's strong project and client portfolio through established framework agreements
• Close and continuous follow-up before, during, and after assignments by experienced recruitment and operations teams
• Structured onboarding and support related to mobilization, visa processes, and practical arrangements when required
• Opportunities to build your professional network and develop your expertise through varied assignments and long-term career planning
• Home-work-home travel discount agreements and other attractive employee benefits

Consultant events bringing MDE consultants together across disciplines and projects - focusing on networking, knowledge sharing, and social interaction

About MDE

When the right people connect, we create value.
MDE Group is a global recruitment company, specializing in finding and placing the greatest talents worldwide. MDE currently consists of 12 companies that offer consulting, staffing, recruitment services as well as offshore personnel. With our unique knowledge of both the local and the international market, we will connect employees and companies, so they both find exactly what they are looking for. MDE aims to contribute to people developing and to ensure that our customers achieve great value from our services. We first succeed when both clients and our candidates reach their goals, together.
Our mission is to deliver relevant expertise. The right person with the right competence, at the right place and time. So simple, yet so difficult!