Administrative Coordinator

Omega AS; Stavanger; On-site; NOK 700,000 - 900,000; Full time

Benefits offered by this job

Access to holiday houses and cabins

Exclusive employee trips

Job summary

Omega 365 Consulting is seeking an experienced Administrative Support & Licence Coordinator to join our Exploration department on a temporary basis. You will support the SVP and leadership teams, coordinate calendars, travel planning and meetings, and contribute to licence-related work with the JV hub.

This role blends management support with licence administration, requiring five years of relevant experience, strong Microsoft 365 skills and fluency in Norwegian and English.

Qualifications

• Licence-related experience is required (L2S).
• Bachelor’s degree or an equivalent qualification.
• A minimum of five years’ relevant experience in administration, coordination or licence management.
• Experience in Microsoft 365, Teams and SharePoint administration.
• Ability to communicate effectively in both Norwegian and English.

Responsibilities

• Provide department and management support to the Exploration SVP and leadership team, including calendar management, travel planning and meeting coordination.
• Participate in department management team meetings and assist with internal reporting.
• Coordinate administrative activities related to collaboration tools and access management.
• Support onboarding and offboarding, helping colleagues experience a smooth transition.
• Plan social events and initiatives that contribute to a positive working environment.
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working.
• Support the JV administration hub with licence-related work and joint venture coordination.
• Coordinate and follow up activities in line with the hub’s plans and licence plans.
• Ensure timely delivery of key activities in the annual licence cycle, including WP&B, RNB and production applications with permits.
• Manage L2S communication and internal document control for L2S documents.

Skills

Coordination

Administration

Licence management

Multilingual (Norwegian/English)

Education

Bachelor's degree

Tools

Microsoft 365

Teams

SharePoint

Job description

Omega 365 Consulting is a leading supplier of highly skilled project personnel in the oil and gas,renewable energy, and infrastructure sectors. We offer a wide range of consultant assignments,featuring many of the most exciting projects in Norway and internationally.

Details

Assignment Description

Are you an experienced administrator with a background in licence-related work? We are looking for a structured, proactive Administrative Support & Licence Coordinator to join our Exploration department in a temporary cover role. You will support Exploration SVP and the function’s leadership department’s management team, coordinate day-to-day administrative activities and contribute to joint venture and licence-related work in collaboration with the Joint Venture (JV) administration hub.

This role combines management support with licence administration. You will help keep activities on track, ensure clear communication and make everyday work easier for colleagues across the department.

Department and management support

Provide administrative support to the SVP and the Exploration leadership team, including calendar management, travel planning and meeting coordination

Participate in department management team meetings and assist with internal reporting

Coordinate administrative activities related to collaboration tools and access management

Support onboarding and offboarding, helping colleagues experience a smooth transition

Plan social events and initiatives that contribute to a positive working environment

Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working

Joint venture and licence administration

Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination

Coordinate and follow up activities in line with the hub’s plans and licence plans

Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, Work Program & Budget (WP&B), RNB and production applications with relevant permits

Manage L2S communication and internal document control for L2S documents

Provide day-to-day administrative assistance to the JV hub

Qualifications

Licence-related experience is required (L2S)

Bachelor’s degree or an equivalent qualification

A minimum of five years’ relevant experience in administration, coordination or licence management

Experience in of Microsoft 365, Teams and SharePoint administration

Ability to communicate effectively in both Norwegian and English

About you

You enjoy being the person colleagues turn to when something needs to be organised, coordinated or resolved. You take ownership, anticipate needs and look for practical ways to make the working day better for others.

You are structured and efficient, with strong coordination skills and the ability to manage several administrative processes in parallel.

You have a keen eye for detail and work accurately while keeping sight of the bigger picture.

You communicate clearly and build positive relationships with colleagues and stakeholders.

You work independently, provide reliable support and collaborate effectively across disciplines.

You bring a positive, forward-thinking approach and are open to developing new skills.

Personalized, hands-on support from our dedicated Omega 365 team members

Collaboration with one of Norway's most prestigious consultant firms

Guidance from experienced department managers, facilitating the development of your project expertise

Internal visa assistance and expert advice for EEA/expat consultants

Excellent opportunities to expand your professional network through project involvement and social gatherings

Exclusive benefits including access to holiday houses and cabins in picturesque locations such as Hovden, Hemsedal, Geilo, Hafjell, Oppdal, Voss, Vågsli, Sirdal, Gran Canaria, and Thailand

Diverse offerings of events including concerts and exciting excursion, both in Norway and abroad. We unveil attractive new trips exclusively for our employees every year.