Administrative Coordinator

Head Energy Group; Stavanger; On-site; NOK 420,000 - 600,000; Full time

Benefits offered by this job

Permanent or project employment with良

Mentoring and career guidance

Pension and insurance schemes

Course access and professional courses

Positive work environment

Job summary

Head Energy Group is seeking an experienced Administrative Coordinator to support our Exploration department in a temporary cover role. The role focuses on licence-related admin work and joint venture coordination, including budget, WP&B, and permit applications.

Strong IDM, SharePoint, and Teams experience are required, with English and Norwegian proficiency. You will support the SVP and leadership team, manage calendars, travel, onboarding, and internal reporting, while driving process

Qualifications

• Technical or business/economics education.
• A minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage.
• Experience administering Teams and SharePoint, including identity and access management (IDM).
• Good communication skills in both Norwegian and English.

Responsibilities

• Provide administrative support to the SVP and Exploration leadership team, including calendar management, travel planning and meeting coordination.
• Participate in department management team meetings and assist with internal reporting.
• Coordinate administrative activities related to collaboration tools and access management.
• Support onboarding and offboarding, helping colleagues experience a smooth transition.
• Plan social events and initiatives that contribute to a positive working environment.
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working.
• Support the JV administration hub with licence-related work and joint venture coordination.
• Coordinate and follow up activities in line with the hub’s plans and licence plans.
• Ensure timely delivery of key activities in the annual licence cycle (WP&B, RNB, production applications).
• Manage L2S communication and internal document control for L2S documents.
• Provide day-to-day administrative assistance to the JV hub.

Skills

MS 365 knowledge

Teams

SharePoint

PIMS (Omega 365)

Education

Technical or business/economics education

Tools

PIMS (Omega 365)

Job description

On behalf of one of our clients, we are looking for Administrative Coordinator Pnr: 23831

Job Description

Are you an experienced administrator with a background in licence-related work? We are looking for a structured, proactive Administrative Support & Licence Coordinator to join our Exploration department in a temporary cover role.

Department and management support

• Provide administrative support to the SVP and the Exploration leadership team, including calendar management, travel planning and meeting coordination
• Participate in department management team meetings and assist with internal reporting
• Coordinate administrative activities related to collaboration tools and access management
• Support onboarding and offboarding, helping colleagues experience a smooth transition
• Plan social events and initiatives that contribute to a positive working environment
• Maintain the quality of administrative processes and identify opportunities to simplify and improve ways of working

Joint venture and licence administration

• Support the Exploration department and the JV administration hub with licence-related work and joint venture coordination
• Coordinate and follow up activities in line with the hub’s plans and licence plans
• Ensure timely delivery of key activities in the annual licence cycle, including preliminary budgets, Work Program & Budget (WP&B), RNB and production applications with relevant permits
• Manage L2S communication and internal document control for L2S documents
• Provide day-to-day administrative assistance to the JV hub

Qualifications

• Technical or business/economics education
• A minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English

Personal traits

• You enjoy being the person colleagues turn to when something needs to be organised, coordinated or resolved. You take ownership, anticipate needs and look for practical ways to make the working day better for others.
• You are structured and efficient, with strong coordination skills and the ability to manage several administrative processes in parallel.
• You have a keen eye for detail and work accurately while keeping sight of the bigger picture.
• You communicate clearly and build positive relationships with colleagues and stakeholders.
• You work independently, provide reliable support and collaborate effectively across disciplines.
• You bring a positive, forward-thinking approach and are open to developing new skills.
• We put safety first in everything we do and expect you to do the same.

Applications will be evaluated continuously

Language

• English
• Norwegian

In Head Energy you get

• Permanent- or project employment with the best conditions.
• Access to the industry´s most exciting job opportunities
• Personal follow-up, mentoring and career guidance
• A large variety of project opportunities
• Good pension- and insurance schemes
• A pleasant and positive work environment
• Access to both specific and general courses.

Video: Solutions that brings you one step ahead