Project Administrator

MDE Stavanger; Stavanger; On-site; NOK 520,000 - 680,000; Full time

Benefits offered by this job

Home-work-home travel discount

Visa/mobilization onboarding support

Structured onboarding

Job summary

MDE Stavanger is seeking a Project Administrator to support Subsea Factory and project managers across projects moving toward execution. You will coordinate administrative activities related to collaboration tools, access management and PIMS, and act as the first point of contact for administrative support.

You will create and administer Teams channels and SharePoint sites, manage supplier access, administer PIMS users, assist with CMS/MOC/CP procedures, and support internal reporting and

Qualifications

• Technical or business/economics education
• Minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365)
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English
• Duration: a.s.a.p. - 31.12.2027

Responsibilities

• Support Subsea Factory and project managers across projects moving towards execution
• Coordinate administrative activities related to collaboration tools, access management and PIMS
• Provide project managers, contractors and project personnel a dedicated point of contact for administrative support
• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests
• Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect other suppliers' and competitors' information
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects
• Assist with registration and follow-up of correspondence (CMS), MOC and CP
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain practical procedures and templates that enable independent working
• Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews

Skills

Microsoft 365

Teams

SharePoint

PIMS Omega 365

Identity management

Norwegian & English

Education

Technical or business education

Tools

Omega 365

Job description

Coordinate administrative activities for collaboration tools, access management, and PIMS, supporting Subsea Factory and project managers.

• Technical or business/economics education
• Minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint, and PIMS (Omega 365)
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English
• Permanent or project-based employment with competitive terms and conditions
• Structured onboarding and support related to mobilization and visa processes

Project Administrator – Keep Complex Projects Connected

Job Description

• We are seeking a Project Administrator to support the Subsea Factory and project managers across projects moving towards execution.
• You will coordinate administrative activities related to collaboration tools, access management and PIMS.
• You will give project managers, contractors and project personnel a dedicated point of contact for administrative support.
• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests
• Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect other suppliers' and competitors' information
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects
• Assist with registration and follow-up of correspondence (CMS), MOC and CP
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain practical procedures and templates that enable independent working
• Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews

Qualification Requirements

• Technical or business/economics education
• A minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English Duration:a.s.a.p. - 31.12.2027

We offer:

• Permanent or project-based employment with competitive terms and conditions
• Career opportunities with leading companies within energy, industry, technology, infrastructure, and construction
• A wide range of challenging projects - both nationally and internationally
• Exclusive access to MDE's strong project and client portfolio through established framework agreements
• Close and continuous follow-up before, during, and after assignments by experienced recruitment and operations teams
• Structured onboarding and support related to mobilization, visa processes, and practical arrangements when required
• Opportunities to build your professional network and develop your expertise through varied assignments and long-term career planning
• Home-work-home travel discount agreements and other attractive employee benefits

Consultant events bringing MDE consultants together across disciplines and projects - focusing on networking, knowledge sharing, and social interaction

About MDE

When the right people connect, we create value.

MDE Group is a global recruitment company, specializing in finding and placing the greatest talents worldwide. MDE currently consists of 12 companies that offer consulting, staffing, recruitment services as well as offshore personnel. With our unique knowledge of both the local and the international market, we will connect employees and companies, so they both find exactly what they are looking for. MDE aims to contribute to people developing and to ensure that our customers achieve great value from our services. We first succeed when both clients and our candidates reach their goals, together.

Our mission is to deliver relevant expertise. The right person with the right competence, at the right place and time. So simple, yet so difficult!

LH

Lisa Haldberg Helland

Senior Recruiter