Project Administrator.

Head Energy AS; Stavanger; On-site; NOK 469,000 - 580,000; Full time

Job summary

Head Energy Consulting AS is seeking a Project Administrator to support the Subsea Factory and project managers across projects advancing toward execution. You will coordinate admin tasks for collaboration tools, access management and PIMS, serving as the primary contact for project personnel and contractors.

You will create and manage project- and supplier-specific Teams channels and SharePoint sites, handle access requests, and maintain security and archiving.

Qualifications

• Technical or business/economics education.
• Minimum of three years of relevant experience.
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with IDM.
• Good communication skills in Norwegian and English.

Responsibilities

• Coordinate administrative activities related to collaboration tools, access management and PIMS.
• Provide project managers, contractors and project personnel a dedicated point of contact for administrative support.
• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and removal of inactive users and guests.
• Request, change and revoke supplier access through access management; follow up departing users and maintain access separation.
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects.
• Assist with registration and follow-up of correspondence (CMS), MOC and CP.
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain procedures and templates.
• Assist project leaders, participate in team meetings, support internal reporting and help prepare project reviews.

Skills

Microsoft 365

Teams

SharePoint

PIMS (Omega 365)

IDM / access management

Communication (Norwegian & English)

Education

Technical or business/economics education

Tools

PIMS Omega 365

Identity & Access Management

Job description

Head Energy Consulting AS

Head Energy is an independent Scandinavian engineering & consulting house providing a wide range of products to onshore and offshore industries. We work with reputed clients in Energy, Civil Construction & Infrastructure, and Industry.

Head Energy has more than 900 employees, and offices in Bergen, Stavanger, Oslo, Trondheim, Gothenburg, Stenungsund, Esbjerg, Odense, and Hamburg. We are employee owned, client focused and growth oriented.

We live by our core values: Responsible | Honest | Inclusive | Innovative.

Our vision is to bring our employees and clients one step ahead.

On behalf of one of our clients, we are looking for a Project Administrator

Pnr: 23812

Job Description

• We are seeking a Project Administrator to support the Subsea Factory and project managers across projects moving towards execution.
• You will coordinate administrative activities related to collaboration tools, access management and PIMS. You will give project managers, contractors and project personnel a dedicated point of contact for administrative support.
• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests
• Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect other suppliers’ and competitors’ information
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects
• Assist with registration and follow-up of correspondence (CMS), MOC and CP
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain practical procedures and templates that enable independent working
• Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews

Qualifications

• Technical or business/economics education
• A minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English

Personal Traits

• You are structured, detail-oriented and security-conscious, and enjoy supporting a broad range of users.
• You communicate clearly, build strong working relationships and collaborate effectively across disciplines.
• You are proactive, positive and willing to acquire new skills.
• You thrive in a fast-paced project environment where priorities may change quickly, and you are motivated to develop your business understanding. Safety is a priority in everything you do.

Applications will be evaluated continuously

Language

• English
• Norwegian

In Head Energy You Get

• Permanent- or project employment with the best conditions.
• Access to the industry´s most exciting job opportunities
• Personal follow-up, mentoring and career guidance
• A large variety of project opportunities
• Good pension- and insurance schemes
• A pleasant and positive work environment
• Access to both specific and general courses.

Video: Solutions that brings you one step ahead

Head Energy Consulting AS

Head Energy is an independent Scandinavian engineering & consulting house providing a wide range of products to onshore and offshore industries. We work with reputed clients in Energy, Civil Construction & Infrastructure, and Industry.

Head Energy has more than 900 employees, and offices in Bergen, Stavanger, Oslo, Trondheim, Gothenburg, Stenungsund, Esbjerg, Odense, and Hamburg. We are employee owned, client focused and growth oriented.

We live by our core values: Responsible | Honest | Inclusive | Innovative.

Our vision is to bring our employees and clients one step ahead.