Project Administrator

Head Energy Group; Stavanger; On-site; NOK 420,000 - 620,000; Full time

Job summary

Head Energy Group in Stavanger is seeking a Project Administrator to support the Subsea Factory and project managers across projects moving toward execution. You will coordinate administrative activities related to collaboration tools, access management and PIMS, and act as the first point of contact for project personnel seeking administrative support.

Responsibilities include creating and administering project- and supplier-specific Teams channels and SharePoint sites, handling IDM for

Qualifications

• Technical or business/economics education.
• Minimum three years relevant experience in project administration.
• Experience with Microsoft 365, Teams, SharePoint and PIMS (Omega 365).
• Experience administering Teams and SharePoint, including IDM.
• Good communication in Norwegian and English.

Responsibilities

• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests.
• Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect information.
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects.
• Assist with registration and follow-up of correspondence (CMS), MOC and CP.
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain procedures and templates.
• Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews.

Skills

Microsoft 365

Teams & SharePoint

Identity management (IDM)

Norwegian & English communication

Education

Technical or business/economics education

Tools

Omega 365 (PIMS)

SharePoint

Teams

Job description

On behalf of one of our clients, we are looking for a Project Administrator Pnr:23812

Job Description:

• We are seeking a Project Administrator to support the Subsea Factory and project managers across projects moving towards execution.
• You will coordinate administrative activities related to collaboration tools, access management and PIMS. You will give project managers, contractors and project personnel a dedicated point of contact for administrative support.
• Create and administer project- and supplier-specific Teams channels and SharePoint sites, including start-up, close-out archiving and regular removal of inactive users and guests
• Request, change and revoke supplier access through access management, follow up departing users and maintain access separation to protect other suppliers’ and competitors’ information
• Administer PIMS (Omega 365) users and access rights and set up and maintain projects
• Assist with registration and follow-up of correspondence (CMS), MOC and CP
• Provide administrative support to project managers, contractors and project personnel as their first point of contact and maintain practical procedures and templates that enable independent working
• Assist the project leaders, participate in team meetings, support internal reporting and help prepare project reviews

Qualifications:

• Technical or business/economics education
• A minimum of three years of relevant experience
• Knowledge of Microsoft 365, Teams, SharePoint and PIMS (Omega 365). Experience with PIMS in a project environment is a strong advantage
• Experience administering Teams and SharePoint, including identity and access management (IDM)
• Good communication skills in both Norwegian and English

Personal traits:

• You are structured, detail-oriented and security-conscious, and enjoy supporting a broad range of users.
• You communicate clearly, build strong working relationships and collaborate effectively across disciplines.
• You are proactive, positive and willing to acquire new skills.
• You thrive in a fast-paced project environment where priorities may change quickly, and you are motivated to develop your business understanding. Safety is a priority in everything you do.

Applications will be evaluated continuously

Language:

• English
• Norwegian

In Head Energy you get:

• Permanent- or project employment with the best conditions.
• Access to the industry´s most exciting job opportunities
• Personal follow-up, mentoring and career guidance
• A large variety of project opportunities
• Good pension- and insurance schemes
• A pleasant and positive work environment
• Access to both specific and general courses.

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