Oslo Office & People Experience Coordinator - Part-Time

ARTBIO, Inc.; Oslo; On-site; NOK 180,000 - 240,000; Part time

Job summary

ARTBIO, Inc. is seeking a structured and service-minded Office Coordinator for our Oslo office. This part-time role (approx. 50–60%) is on-site in Oslo and focuses on creating a smooth, welcoming workplace while supporting employees and visitors in day-to-day activities.

You will take ownership, act proactively, and collaborate across teams, contributing to a positive office experience and smooth operations for teammates and guests alike.

Qualifications

• You are service-minded, structured, and proactive.
• You enjoy both hands-on practical work and coordination tasks.

Responsibilities

• Office Operations: Keep the office organized, welcoming and running smoothly.
• Employee & visitor support: assist onboarding/offboarding, be the go-to contact.
• Events & culture: support meetings, plan office events and Town Halls.
• Coordination & vendors: manage relationships with local suppliers and Oslo Science Park services.
• Administrative support: document coordination, lists, and light translation (Norwegian/English).

Skills

Service-minded

Structured

Proactive

People skills

Office software

English proficiency

Norwegian proficiency

On-site coordination

Tools

Netsuite

Mastercontrol

Tipalti

Bizaway

Microsoft Office

Job description

ARTBIO, Inc. is seeking a structured and service-minded Office Coordinator for our Oslo office. This part-time role (approx. 50–60%) is on-site in Oslo and focuses on creating a smooth, welcoming workplace while supporting employees and visitors in day-to-day activities.

You will take ownership, act proactively, and collaborate across teams, contributing to a positive office experience and smooth operations for teammates and guests alike.