Office Coordinator (Temp Position, 12 months, 50-60%)

ARTBIO, Inc.; Oslo; On-site; NOK 180,000 - 240,000; Part time

Job summary

ARTBIO, Inc. is seeking a structured and service-minded Office Coordinator for our Oslo office. This part-time role (approx. 50–60%) is on-site in Oslo and focuses on creating a smooth, welcoming workplace while supporting employees and visitors in day-to-day activities.

You will take ownership, act proactively, and collaborate across teams, contributing to a positive office experience and smooth operations for teammates and guests alike.

Qualifications

• You are service-minded, structured, and proactive.
• You enjoy both hands-on practical work and coordination tasks.

Responsibilities

• Office Operations: Keep the office organized, welcoming and running smoothly.
• Employee & visitor support: assist onboarding/offboarding, be the go-to contact.
• Events & culture: support meetings, plan office events and Town Halls.
• Coordination & vendors: manage relationships with local suppliers and Oslo Science Park services.
• Administrative support: document coordination, lists, and light translation (Norwegian/English).

Skills

Service-minded

Structured

Proactive

People skills

Office software

English proficiency

Norwegian proficiency

On-site coordination

Tools

Netsuite

Mastercontrol

Tipalti

Bizaway

Microsoft Office

Job description

Summary

At ARTBIO, we are looking for a structured and service-minded Office Coordinator to support our Oslo office. This is a part-time role (approx. 50–60%) based on-site in Oslo. You will play a key role in creating a smooth and positive office environment and supporting both employees and visitors in their day-to‑day experience.

We are looking for someone with a warm and caring approach, who takes pride in creating a welcoming atmosphere. You are independent, proactive, and enjoy taking ownership of your responsibilities, while also being a thoughtful and collaborative presence in the office. Naturally curious and eager to learn, you take initiative, identify opportunities where support is needed, and enjoy contributing across different parts of the organization. You bring positive energy, fresh perspectives, and a genuine interest in the people, science, and work that drive ARTBIO forward.

Responsibilities

Office Operations

• Ensure the office is well-organized, welcoming, and running smoothly
• Maintain the kitchen, meeting rooms, supplies, and overall office facilities
• Manage incoming mail and general office logistics

Employee & visitor support

• Support onboarding and offboarding processes locally (e.g., equipment, practical setup)
• Act as the go‑to contact for employees and visiting colleagues
• Help ensure a great workplace experience

Events & culture

• Support internal meetings, workshops, and team events
• Plan and coordinate office events (e.g., summer party, Christmas dinner)
• Assist with company‑wide gatherings (e.g., Town Halls)

Coordination & vendors

• Coordinate with local suppliers and service providers (e.g., IT, office services, catering, etc.)
• Manage relationships with Oslo Science Park services
• Support logistics such as shipments and deliveries

Administrative support

• Handle document coordination and signatures (e.g., DocuSign)
• Maintain internal lists and communication updates
• Provide light translation support (Norwegian/English)

Qualifications & Experience

• You are service-minded, structured, and proactive
• You enjoy both hands‑on practical work and coordination tasks
• You thrive in a social, people‑facing role
• You bring a positive and uplifting presence, take initiative without being asked, and are comfortable working across a variety of tasks and projects
• You are proficient in Microsoft Office and other collaboration tools (e.g. Netsuite, Mastercontrol, Tipalti, Bizaway)
• You communicate well in both Norwegian and English
• You are comfortable working on‑site in Oslo (approx. 3 days/week)

Why join us

• Be part of a growing and international company
• Play a key role in shaping the daily employee experience
• Work in a collaborative and supportive environment

EEO Statement

ARTBIO is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.