Office Operations & Admin Coordinator — Global Team

Nord Gas Solutions Norway AS; Asker; On-site; NOK 420,000 - 640,000; Full time

Job summary

Nord Gas Solutions is seeking an Administration & Office Coordinator in Asker to support daily office operations, HR, purchasing, finance, and EHS. You will be a central contact for employees, vendors, and building services, helping with onboarding, visa docs, and office moves.

The role combines administrative excellence with proactive problem solving in an international environment, requiring service-mindedness and the ability to handle multiple tasks with initiative.

Qualifications

• Experience in office coordination, administration, facilities, HR support, or purchasing is an advantage.
• Proficiency in Norwegian is highly beneficial.
• Fluent in English; proficiency in Norwegian is highly beneficial.

Responsibilities

• Coordinating daily office operations, facilities, and services
• Managing office supplies, meeting rooms, and local service providers
• Acting as the local point of contact for employees, vendors, the landlord and building services
• Supporting office moves, seating plans, refurbishments, purchasing, and workplace improvements
• Providing administrative support to management and different teams
• Preparing visa documentation, invitation letters, ID06 documentation and other practical administrative material
• Supporting onboarding and offboarding together with HR, including access, equipment, and practical arrangements
• Coordinating workwear and other employee-related materials
• Supporting local purchasing and invoice-related administration for office services, cleaning, supplies, and refreshments
• Assisting with building-related EHS requirements
• Coordinating vendors and service providers within agreed budgets and internal guidelines

Skills

Office coordination

Administration

Facilities management

HR support

Purchasing

English (fluent)

Norwegian language

Job description

Nord Gas Solutions is seeking an Administration & Office Coordinator in Asker to support daily office operations, HR, purchasing, finance, and EHS. You will be a central contact for employees, vendors, and building services, helping with onboarding, visa docs, and office moves.

The role combines administrative excellence with proactive problem solving in an international environment, requiring service-mindedness and the ability to handle multiple tasks with initiative.