Senior Administrative Coordinator

Omega Subsea; Asker; Remote; NOK 650,000 - 800,000; Full time

Benefits offered by this job

Holiday houses

Visa assistance

Company events

Job summary

Omega 365 Consulting in Asker is seeking a highly organized Senior Administrative Coordinator to support our Legal and executive management team, handling board materials, presentations, and confidential communications. You will attend meetings, take minutes, coordinate conferences and travel, and collaborate with multiple departments to gather data and ensure timely delivery.

The role offers exposure to Norway's leading consultancy, internal visa support for EEA/expat consultants, and exclusive

Qualifications

• Proven experience as an executive assistant or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication in English and Norwegian.
• Ability to work independently and in a team.
• High level of integrity and professionalism.
• Able to communicate with top management and the board of directors.
• Able to prioritize work and deliver within short time limits.
• Flexibility and working capacity.

Responsibilities

• Manage board materials, prepare presentations, arrange conference gatherings, and maintain confidentiality.
• Attend meetings, take minutes, and distribute follow-up actions.
• Perform general secretary work: travel management, timesheets, invoicing, archiving, and office support.
• Assist Auditors with directorships and related legal communications.
• Coordinate travel and logistics for executives and board events.

Skills

Executive assistant experience

Organizational skills

Time management

English & Norwegian

Teamwork

Integrity

Board communication

Prioritization

Flexibility

Education

No degree specified

Tools

Microsoft Office

Job description

Omega 365 Consulting is a leading supplier of highly skilled project personnel in the oil and gas,renewable energy, and infrastructure sectors. We offer a wide range of consultant assignments,featuring many of the most exciting projects in Norway and internationally.

Details

Duration:01.12.2026 - 31.12.2028
Location: Asker

Assignment Description

We are seeking a highly organized and proactive Senior Administrative Coordinator to support our Legal and executive management team. The ideal candidate will be responsible for managing board materials, preparing presentations, arranging conference gatherings, and maintaining a high level of confidentiality. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Work on Board Material:

Prepare, compile, and distribute board meeting materials.

Ensure all documents are accurate and delivered in a timely manner.

Prepare Presentations:

Create and design presentations for executive meetings and external engagements.

Collaborate with various departments to gather necessary information and data.

Arrange Conference Gatherings:

Plan and coordinate conferences, meetings, and events.

Handle logistics, including venue selection, catering, and travel arrangements.

High Level of Confidentiality:

Maintain strict confidentiality of sensitive information.

Handle confidential documents and communications with discretion.

General Administration:

Attend meetings and take detailed minutes.

Distribute minutes to relevant parties and ensure follow-up on action items.

Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.

Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection.

Assistance to Auditor in connection with Company legal letters to external law firms

Qualifications

Proven experience as an executive Assistant or similar role.

Excellent organizational and time-management skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills, English and Norwegian.

Ability to work independently and as part of a team.

High level of integrity and professionalism.

Able to communicate with top management and the board of directors

Able to prioritize work and deliver within short time limits

Flexibility and working capacity

Personalized, hands-on support from our dedicated Omega 365 team members

Collaboration with one of Norway's most prestigious consultant firms

Guidance from experienced department managers, facilitating the development of your project expertise

Internal visa assistance and expert advice for EEA/expat consultants

Excellent opportunities to expand your professional network through project involvement and social gatherings

Exclusive benefits including access to holiday houses and cabins in picturesque locations such as Hovden, Hemsedal, Geilo, Hafjell, Oppdal, Voss, Vågsli, Sirdal, Gran Canaria, and Thailand

Diverse offerings of events including concerts and exciting excursion, both in Norway and abroad. We unveil attractive new trips exclusively for our employees every year.