Senior Administrative Coordinator

NES Fircroft; Asker; On-site; NOK 600,000 - 800,000; Full time

Job summary

NES Fircroft in Asker, Norway, seeks a Senior Administrative Coordinator to support board-level operations. You will prepare board materials, design presentations, organize conferences, and manage confidential documents with discretion.

Ideal candidates have executive assistant experience, strong MS Office skills, and fluency in English and Norwegian. You will work with top management and audit support, ensuring timely delivery and professional conduct in a fast-paced environment.

Qualifications

• Proven experience as an executive assistant or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication in English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Ability to communicate with top management and the board of directors.
• Prioritise work and meet tight deadlines.

Responsibilities

• Prepare, compile, and distribute board meeting materials.
• Create and design presentations for executive meetings and external engagements.
• Collaborate with departments to gather necessary information and data.
• Plan and coordinate conferences, meetings, and events.
• Handle logistics including venue, catering, and travel arrangements.
• Attend meetings, take minutes, and distribute them with follow-ups.
• Assist auditors with directorships and company legal letters.
• General secretary work: travel management, invoicing, archiving, and office supplies

Skills

Executive support

Organization

Multi-tasking

Bilingual English/Norwegian

Communication

Teamwork

Integrity

Prioritization

Tools

MS Office

Job description

Senior Administrative Coordinator

Contract periode: 01.12.2026 - 31.12.2028

Location: Asker

Main tasks and responsibilities:

• Work on Board Material:
• Prepare, compile, and distribute board meeting materials.
• Ensure all documents are accurate and delivered in a timely manner
• Prepare Presentations:
• Create and design presentations for executive meetings and external engagements.
• Collaborate with various departments to gather necessary information and data.
• Arrange Conference Gatherings:
• Plan and coordinate conferences, meetings, and events.
• Handle logistics, including venue selection, catering, and travel arrangements.
• High Level of Confidentiality:
• Maintain strict confidentiality of sensitive information.
• Handle confidential documents and communications with discretion.
• General Administration:
• Attend meetings and take detailed minutes.
• Distribute minutes to relevant parties and ensure follow-up on action items.
• Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.
• Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection.
• Assistance to Auditor in connection with Company legal letters to external law firms

Qualifications:

• Proven experience as an executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Able to communicate with top management and the board of directors
• Able to prioritize work and deliver within short time limits
• Flexibility and working capacity

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.