Administration & Office Coordinator

Nord Gas Solutions Norway AS; Asker; Vor Ort; NOK 420.000 - 640.000; Vollzeit

Zusammenfassung

Nord Gas Solutions is seeking an Administration & Office Coordinator in Asker to support daily office operations, HR, purchasing, finance, and EHS. You will be a central contact for employees, vendors, and building services, helping with onboarding, visa docs, and office moves.

The role combines administrative excellence with proactive problem solving in an international environment, requiring service-mindedness and the ability to handle multiple tasks with initiative.

Qualifikationen

• Experience in office coordination, administration, facilities, HR support, or purchasing is an advantage.
• Proficiency in Norwegian is highly beneficial.
• Fluent in English; proficiency in Norwegian is highly beneficial.

Aufgaben

• Coordinating daily office operations, facilities, and services
• Managing office supplies, meeting rooms, and local service providers
• Acting as the local point of contact for employees, vendors, the landlord and building services
• Supporting office moves, seating plans, refurbishments, purchasing, and workplace improvements
• Providing administrative support to management and different teams
• Preparing visa documentation, invitation letters, ID06 documentation and other practical administrative material
• Supporting onboarding and offboarding together with HR, including access, equipment, and practical arrangements
• Coordinating workwear and other employee-related materials
• Supporting local purchasing and invoice-related administration for office services, cleaning, supplies, and refreshments
• Assisting with building-related EHS requirements
• Coordinating vendors and service providers within agreed budgets and internal guidelines

Kenntnisse

Office coordination

Administration

Facilities management

HR support

Purchasing

English (fluent)

Norwegian language

Jobbeschreibung

• Sektor Privat

Coordinate daily office operations, support HR, purchasing, finance, and EHS, and provide administrative support to management and teams.

• Experience in office coordination, administration, facilities, HR support, or purchasing is an advantage
• Proficiency in Norwegian is highly beneficial
• A varied role with responsibility and room to take initiative
• An international and professional working environment

Central Role Supporting Office Operations

Are you the person who creates structure, keeps things moving and makes the office a great place to work?

At Nord Gas Solutions, we are looking for a proactive and service-minded Administration & Office Coordinator to join our team in Asker. This is a varied and highly visible role where you will support colleagues, leaders and visitors while ensuring that our daily office operations run smoothly.

You will become a central point of contact across the organization, combining office coordination with practical support within administration, HR, purchasing, finance, facilities, and EHS.

Your role

As our Administration & Office Coordinator, you will create an efficient, professional, and welcoming office environment. You will help solve practical challenges, coordinate internal and external stakeholders, and provide reliable administrative support to managers and teams.

Your responsibilities will include:

Coordinating daily office operations, facilities, and services

Managing office supplies, meeting rooms, and local service providers

Acting as the local point of contact for employees, vendors, the landlord and building services

Supporting office moves, seating plans, refurbishments, purchasing, and workplace improvements

Providing administrative support to management and different teams

Preparing visa documentation, invitation letters, ID06 documentation and other practical administrative material

Supporting onboarding and offboarding together with HR, including access, equipment, and practical arrangements

Coordinating workwear and other employee-related materials

Supporting local purchasing and invoice-related administration for office services, cleaning, supplies, and refreshments

Assisting with building-related EHS requirements

Coordinating vendors and service providers within agreed budgets and internal guidelines

Who are we looking for?

We believe you are someone who genuinely enjoys helping others and takes pride in creating an organized and well-functioning workplace.

You are:

Proactive, structured and solution-oriented

Service-minded, approachable, and trustworthy

Comfortable managing several tasks and priorities at the same time

Detail-oriented while still seeing the bigger picture

Confident communicating with employees, managers, and external suppliers

Cost-conscious and comfortable working within established budgets and approval processes

Able to work independently and take ownership of practical matters

Fluent in English; proficiency in Norwegian is highly beneficial

Committed to quality, safety, and a positive workplace culture

Experience from office coordination, administration, facilities, HR support, purchasing or a similar role will be an advantage.

Why join Nord Gas Solutions?

At Nord Gas Solutions, you will take on a role where your contribution is visible every day. You will work closely with colleagues across the organization and have the opportunity to influence how we develop our workplace, administrative routines, and employee experience.

We offer:

A varied role with responsibility and room to take initiative

Close collaboration with leaders and colleagues across the business

An international and professional working environment

The opportunity to shape and improve everyday office operations

A workplace where service, collaboration and practical problem-solving are highly valued

If you enjoy being the person who brings order, energy, and excellent service into the working day, we would love to hear from you.

• Environment, Health and Safety (EHS)
• Visa

Nord Gas Solutions is a market leader delivering innovative systems and lifecycle solutions across the gas value chain. Our main focus areas include the handling of gas in maritime applications (storage, fuel, transfer and boil-off gas management), gas to power, liquefaction, and biogas solutions.

We support our customers in achieving decarbonisation and energy security through strong engineering expertise and a continuous focus on lifecycle performance, innovation, and digitalisation.