Office & Business Support Coordinator

Harrison Holgate; London; Hybrid; NOK 383,000 - 434,000; Full time

Benefits offered by this job

Pension scheme (Aegon)

Private medical insurance

Medicash

Life assurance

Income Protection

25 days Annual leave + bank holidays

Learning and development support

Company social events

Job summary

Harrison Holgate in London seeks an Office & Business Support Coordinator to ensure smooth day-to-day office operations and provide general administrative and business support across the organisation. The role includes onboarding support, induction arrangements and routine employee administration, with oversight of facilities, supplier management and office logistics.

The successful candidate will contribute to HR-related tasks, maintain records, coordinate events and support senior

Qualifications

• Previous office administration, office management or coordination experience.
• Excellent organisational and planning skills.
• Strong attention to detail.
• Professional communication skills.
• Ability to manage multiple priorities simultaneously.
• Strong Microsoft Office skills.
• Confidence in using AI tools appropriately and responsibly to improve efficiency, support administrative tasks and streamline routine processes.
• Proactive and self-motivated approach.
• Ability to handle confidential information with discretion.

Responsibilities

• Act as the primary point of contact for all office-related matters and maintain a professional office environment.
• Coordinate travel, meetings and events; arrange accommodation and logistics as required.
• Support onboarding and HR administrative tasks including right-to-work checks and pre-employment requirements.
• Assist with document management, filing and record keeping; manage supplier relationships and office supplies.
• Oversee facilities coordination, health and safety administration, budgets and cost control.
• Support internal communications and staff engagement activities; welcome visitors and answer inquiries.

Skills

Office administration

Organisational skills

Attention to detail

Communication skills

Multitasking

Microsoft Office

AI tools

Discretion

Proactive mindset

Tools

Microsoft Office Suite

AI tools

Job description

Office & Business Support Coordinator

Location: London

Reporting To: HR Manager

Department: Operations / Administration

Role Purpose

The Office & Business Support Coordinator is responsible for ensuring the smooth day-to-day running of the London office, while providing general administrative and business support across the organisation. The role also provides light administrative support to the HR function, particularly in relation to onboarding, induction arrangements and routine employee administration. The successful candidate will oversee office administration, facilities coordination, supplier management, employee onboarding logistics, and general business support activities, whilst also assisting with some HR administration and employee lifecycle processes.

Key Responsibilities

Office Management & Facilities

• Act as the primary point of contact for all office-related matters.
• Ensure the office is maintained to a professional standard at all times.
• Manage relationships with building management, contractors and external suppliers.
• Coordinate office maintenance, repairs and facilities requests.
• Order and manage office supplies, stationery and refreshments.
• Monitor office budgets and expenditure.
• Manage meeting room bookings and office logistics.
• Coordinate courier services, post and deliveries.
• Assist with office health and safety administration.
• Support company events, meetings and staff functions.

Front of House & Business Support

• Welcome visitors and clients to the office.
• Manage incoming calls and general enquiries.
• Coordinate travel, accommodation and meeting arrangements where required.
• Assist senior management with administrative tasks.
• Support document management, filing and record keeping.
• Coordinate company-wide communications and announcements.

HR Administration

• Support onboarding and induction arrangements for new starters.
• Coordinate right-to-work checks and other pre-employment requirements (reference & DBS).
• Respond to routine employee enquiries and direct more complex queries appropriately..

Employee Experience

• Help create a positive and professional workplace environment.
• Support employee wellbeing and engagement initiatives.
• Assist in organising team events and company celebrations.
• Act as a helpful and approachable contact for employees.

Knowledge, Skills & Experience

Essential

• Previous office administration, office management or coordination experience.
• Excellent organisational and planning skills.
• Strong attention to detail.
• Professional communication skills.
• Ability to manage multiple priorities simultaneously.
• Strong Microsoft Office skills.
• Confidence in using AI tools appropriately and responsibly to improve efficiency, support administrative tasks and streamline routine processes.
• Proactive and self-motivated approach.
• Ability to handle confidential information with discretion.

Desirable

• Experience within professional services, insurance or financial services.

Key Success Measures

• Office operates smoothly and professionally on a day-to-day basis.
• Facilities and supplier issues are resolved promptly.
• New starters experience a seamless onboarding process.
• Records remain accurate and compliant.
• Positive feedback from employees and visitors regarding office support.
• Effective management of office costs and resources.

5 days in the office with some flexibility

Salary indicator £30K to £34K

Employee Benefits

• Pension scheme (Aegon 4 or 5% with company matching the same)
• Private medical insurance
• Medicash
• Life assurance
• Income Protection
• 25 days Annual leave entitlement, plus bank holidays
• Supportive and professional working environment
• Learning and development support
• Company social events and employee engagement initiatives
• Office-based role in London with exposure to a collaborative business environment