Event Coordinator - Global Conference & Exhibition Organiser

Media IQ Recruitment Ltd; London; Hybrid; NOK 358,000 - 435,000; Full time

Job summary

A leading media and events company is seeking an Event Coordinator in London. The role involves organizing awards evenings and exhibitions while collaborating with various teams. Candidates should have event management experience, strong communication skills, and a relevant degree. This role offers a dynamic environment with two days in the office and three days remote work.

Qualifications

• Experience of organising awards evenings (desirable).
• Highly articulate, confident, and eager to learn.
• Able to work from Central London offices twice a week.
• Able to work from Central London offices twice a week.

Responsibilities

• Coordinate and organise business awards evenings and exhibitions.
• Manage communication with finalists and winners.
• Monitor table sales and collate guest dietary requirements.
• Assist with judging days, onsite or virtual, and manage communications with finalists and winners.
• Produce finalist/winner logos, certificates and e-brochures with production team; handle table bookings and VIP guest details.
• Coordinate transportation, venue logistics, and budgeting within directives from Commercial Director.
• Liaise with sponsor coordinator and manage day-of event delivery, including badges and registrations.

Skills

Attention to detail

Communication

Teamwork

Education

2:1 Degree or higher

Job description

Overview

Event Coordinator - Global Conference & Exhibition Organiser

Job Sector Conference + Content Production / Event Management

Contract Type Permanent

Location London (2 days) / Working from home (3 days)

Job Reference MediaIQ-EventCoord746

Do you have event management experience? Want to work for a highly respected media and events company? Like the idea of helping to organise awards evenings, exhibitions and conferences? If yes, please read on.

The Company

A highly respected global media and events business with a supportive and rewarding culture and excellent training and development.

Responsibilities

• To help with the coordination and organisation of business Awards Evenings, Forums and Roundtable events as well as assisting with 2 annual exhibitions.
• Work with the web team and marketing manager to keep the in-house awards platform and website up to date with awards branding, sponsor logos, judges details and category criteria.
• Monitor entries and update the editorial/sales teams.
• Collate award entries and send to sponsors/judges.
• Help organise the judging days, either face to face or virtually.
• Manage all the communication with finalists and winners.
• Work with the production team to produce finalist/winner logos, certificates, finalist and winner’s e-brochures etc.
• Monitor table sales and the collation of the guest names and dietary requirements both via the website and email.
• Send all table bookers/sponsors/VIP guests final details and provide the main point of contact for any table booking enquiries.
• Help in the research and production of sponsored assets and negotiate with suppliers.
• Source, order and proof trophies for each event.
• Prepare all onsite material and equipment and organise transportation to the venue.
• Managing the table setup onsite (name places, centrepieces, sponsor assets etc.).
• Forums: Work with the marketing and web team to set up the website for registrations; manage online registrations and track attendance numbers, dietary requirements, etc.
• Managing the badging and registration of delegates onsite.
• Coordinating the transportation to the venue of all onsite equipment, signage etc.
• Liaising with the editorial team to help organise round table events; email invites to potential delegates, collate responses and monitor attendee numbers.
• Researching possible venues and catering options, managing all logistics with the chosen venue.
• Keep a running budget for the event and ensure costs are kept within the budget provided by the Commercial Director.
• Liaising with the sponsor coordinator.
• Manage the virtual/physical event on the day.

Requirements

• Experience of organising awards evenings (desirable).
• High attention to detail.
• Highly articulate, confident and eager to learn and develop.
• Able to work from Central London offices twice a week.
• 2:1 Degree (or higher).
• Strong written and spoken English.
• Team player.