Business Support & Executive Assistant

Fossefall; Oslo fylke; On-site; NOK 520,000 - 760,000; Full time

Job summary

Fossefall is seeking a Business Support & Executive Assistant to help senior leaders focus on strategic leadership by organizing moving parts behind their work. You will handle calendars, travel, meetings and cross-team coordination across countries and time zones, taking initiative to keep actions on track.

You’ll bring a problem-solving mindset, strong organisation, ownership, and excellent English communication. Fluency in Norwegian is required for collaboration with local stakeholders.

Qualifications

• 2+ years experience in executive or senior leadership business support.
• Proven ability to coordinate, problem-solve and improve ways of working.
• Strong organisational skills and ability to prioritise and follow through.
• Fluent English communication, both written and spoken.

Responsibilities

• Coordinate calendars, meetings, travel, itineraries and logistics.
• Support leadership meetings, workshops, partner visits and key activities.
• Keep actions, dependencies and follow-ups moving across stakeholders, teams, countries and time zones.
• Research options, propose practical recommendations when answers aren’t obvious.
• Take assignments from request to completion with initiative and ownership.

Skills

Executive support

Organizational skills

Stakeholder management

Microsoft 365

Copilot

English

Norwegian

Tools

Microsoft 365

Copilot

AI tools

Job description

The Opportunity

Fossefall is growing and developing as an organisation. As Business Support & Executive Assistant, you will help selected senior leaders spend less time coordinating and more time leading the business. You will organise the moving parts behind their work, keep actions and follow-ups moving across teams, countries and time zones and solve practical problems before they slow things down. This role exists to strengthen our leadership team by turning busy agendas into clear priorities, dependable routines and reliable follow-through.

This is not a role for someone who waits for a detailed task list. You will be trusted to understand what needs to be achieved, organise the moving parts, take initiative and see things through to completion.

What You’ll Do

• Coordinate calendars, meetings, travel, itineraries and practical logistics.
• Support leadership meetings, workshops, partner visits and important business activities.
• Keep actions, dependencies and follow-ups moving across stakeholders, teams, countries and time zones.
• Research options, solve practical problems and prepare recommendations when the answer is not obvious.
• Take assignments and smaller projects from request through completion, knowing when to act independently and when to evolve.

About You

You enjoy helping busy people succeed. You bring energy, initiative and a problem-solving mindset. You are organised without making things complicated, take ownership and move things forward even when every step has not been defined. You know when to go for it, and when to elevate.

• At least 2 years of experience in executive or senior leadership business support, with demonstrated ownership of coordination, problem-solving and improving ways of working.
• Strong organisational skills, sound judgement and the ability to prioritise and follow through.
• Confidence working with senior stakeholders across different functions, countries and time zones.
• Practical experience using Microsoft 365, Copilot and other modern AI tools to work more effectively, simplify coordination and improve processes.
• Fluent Norwegian and excellent English communication skills, both written and spoken.

What Success Looks Like

Within the first few months, the leaders you support trust that when something is handed to you, it moves forward. They spend less time coordinating and more time leading the business. Over time, you help us build smarter ways of working across Fossefall. You will have the opportunity to shape and develop the role over time, based on your strengths, interests and the evolving needs of the business.

Why Fossefall

Fossefall is building for long-term growth, which means many important ways of working are still being shaped. Joining now means having the opportunity to influence how the organization grows, how teams collaborate and how high-quality work gets done. You will work close to capable colleagues, contribute to meaningful priorities and help build something that can last.

About Fossefall

Fossefall is a Nordic AI infrastructure company founded in 2025. We develop and operate AI factories powered by renewable energy, turning clean Nordic power into scalable, sovereign computing capacity for Europe, built in partnership with local communities, energy producers and technology leaders across the world. As a team, we are still small enough to know each other as people, and our culture is shaped by ownership, curiosity, warmth and collaboration.

Due to the nature of our business, background checks and/or security clearance may be required as part of the employment process.