Governance Executive Assistant to President & VP

Secretariat Of The Haida Nation; Time; Vor Ort; NOK 315.000 - 361.000; Vollzeit

Benefits dieser Stelle

Competitive benefits: dental, extended

Pension plan

2-week winter break office closure

Full-time 35-40 hrs/week

Zusammenfassung

Council of the Haida Nation is seeking a Governance Executive Assistant to manage administrative operations within the Governance department. You will assist the President and Vice-President, organize, schedule and plan day-to-day functions of CHN.

The role focuses on meticulous documentation—notes, minutes, action tracking, briefing notes—while managing internal information systems. Evenings and weekends are required to support governance meetings and events.

Qualifikationen

• Two years of experience in a fast-paced setting.
• Excellent transcription, written and verbal communication skills.
• Strong organizational and time management skills.
• Experience handling confidential information.
• Formal office training is an asset.
• Class 5 driver’s license.

Aufgaben

• Support the President and VP with scheduling, inbox management, and daily administrative tasks.
• Provide support to boards and committees as delegated by the Governance Director.
• Maintain reports, data, records, minutes and other information.
• Coordinate meetings, including scheduling, logistics, minutes and material distribution.
• Draft reports and briefing notes, assembling materials as needed.
• May supervise staff to coordinate work and ensure timely completion.
• Track and implement departmental timelines and schedules.
• Maintain confidentiality within systems and processes.
• Support key events such as House of Assembly and community events.
• Provide administrative support to committees as needed.

Kenntnisse

Office 365

Transcription

Written and verbal communication

Organizational skills

Confidentiality

Team collaboration

Driver's license

Ausbildung

Office training or equivalent

Jobbeschreibung

Council of the Haida Nation is seeking a Governance Executive Assistant to manage administrative operations within the Governance department. You will assist the President and Vice-President, organize, schedule and plan day-to-day functions of CHN.

The role focuses on meticulous documentation—notes, minutes, action tracking, briefing notes—while managing internal information systems. Evenings and weekends are required to support governance meetings and events.