Negotiations Executive Assistant

Secretariat Of The Haida Nation; Time; Presencial; NOK 312.000 - 360.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Dental

Extended health

Vision care

Disability insurance

Life insurance

Pension plan

Paid time off

Winter break office closure

Descripción de la vacante

Council of the Haida Nation in Haida Gwaii is seeking a Negotiations Executive Assistant to provide administrative support to the Negotiations Directorate and NST, aiding reconciliation negotiations with Canada and BC. The role collaborates with staff, advisors, consultants, and committees, handling notes, briefing materials, and financial processing.

The position offers exposure to governance processes, government‑to‑government negotiations, and Haida Title implementation work, with

Formación

• Excellent written and verbal communication and research skills.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams) and virtual meeting platforms such as Zoom.
• Willingness to work odd hours, including evenings and weekends, if required.
• Preference given to Haida candidates as per Section 41 of the Human Rights Code.

Responsabilidades

• Notetaking and development of background reports and briefing notes.
• Process and track finances and other administrative duties.
• Coordinate meetings and other arrangements.
• Provide staff support to the Haida Reconciliation of Title Team.
• Maintain confidentiality and professionalism.

Conocimientos

Communication skills

Research skills

Organizational skills

Time management

Microsoft Office

Zoom

Teams

Confidentiality

Herramientas

Microsoft Office

Zoom

Teams

Descripción del empleo

Location: Haida Gwaii (Old Massett or Skidegate)

Full-time

Join the Council of the Haida Nation!

The Council of the Haida Nation (CHN) is responsible for the stewardship of lands, waters and people. Working with CHN means being part of a team that values collaboration, cultural knowledge, and meaningful contributions to the well‑being of the Haida.

About The Role

The Negotiations Executive Assistant provides administrative and organizational support to the Negotiations Directorate and Negotiations Support Team (NST) to advance reconciliation negotiations with Canada and BC. EA reports to the Director of Intergovernmental Affairs. This role offers exposure to governance processes, government‑to‑government negotiations, and Haida Title implementation work.

This position works closely with Negotiations staff and advisors, consultants, and assigned committees, and assists in co‑developing recommendations for Haida leadership. Primary responsibilities include: notetaking, assisting with development of background reports and briefing notes, processing and tracking finances and other administrative duties, and coordinating meetings and other arrangements.

Key Duties & Responsibilities

• Negotiations Coordination and Administrative Support
• Coordinate and support meetings by managing scheduling, preparing materials, and ensuring all logistical requirements are in place prior to the meetings.
• Attend meetings to take accurate and comprehensive notes, capture key discussion points, and track action items to support timely follow‑up.
• Provide coordination support for community engagement activities, ensuring clear communication and smooth execution.
• Assist with administrative processes such as processing claims, tracking invoices, and maintaining organized documentation related to financial and operational activities.
• Provide staff support to the Haida Reconciliation of Title Team.
• Maintain a high degree of confidentiality and professionalism
• Provide general administrative and coordination support to the Negotiations team as assigned.
• Reporting, Briefing and Recommendation Support
• Assist in the preparation and development of reports, briefing notes, and correspondence to support negotiations and recommendations for internal decision‑making processes.
• Work collaboratively with Negotiations staff and advisors to gather relevant information.
• Records and Information Management
• Maintain and build filing systems and data management processes to ensure information is well‑organized and easy to retrieve.
• Ensure the accuracy, consistency, and completeness of records, including proper version control and document tracking.
• Support the management of sensitive and confidential information in accordance with organizational protocols and professional standards.

Qualifications

• Keen interest and knowledge in Haida governance and the CHN’s vision, mandate and programs.
• Excellent written and verbal communication and research skills, including attention to detail.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams) and virtual meeting platforms such as Zoom.
• Demonstrated capacity to build relationships, work effectively in a team, and adapt creatively to changing situations.
• Willingness to work odd hours, including evenings and weekends, if required
• Preference will be given to Haida candidates as per Section 41 of the Human Rights Code.
• Class 5 Driver’s license.

KEY COMPETENCIES

• Organizational and coordination skills
• Attention to detail and accuracy
• Effective communication and relationship building
• Confidentiality and professionalism
• Initiative and adaptability
• Ability to work collaboratively in a team environment
• Critical thinking and problem‑solving skills

What We Offer

• Hourly rate: $34.00 - $39.14/hr based on experience.
• Full-time (35–40 hrs/week) with paid time off, including an additional 2-week office closure during the winter break.
• Competitive benefits: dental, extended health, vision care, disability insurance, life insurance, Employee Assistance Program, and pension plan.
• A supportive and welcoming team environment.
• Opportunities to learn and grow while contributing to the preservation of Haida heritage.