Governance Executive Assistant

Secretariat Of The Haida Nation; Time; On-site; NOK 315,000 - 361,000; Full time

Benefits offered by this job

Competitive benefits: dental, extended

Pension plan

2-week winter break office closure

Full-time 35-40 hrs/week

Job summary

Council of the Haida Nation is seeking a Governance Executive Assistant to manage administrative operations within the Governance department. You will assist the President and Vice-President, organize, schedule and plan day-to-day functions of CHN.

The role focuses on meticulous documentation—notes, minutes, action tracking, briefing notes—while managing internal information systems. Evenings and weekends are required to support governance meetings and events.

Qualifications

• Two years of experience in a fast-paced setting.
• Excellent transcription, written and verbal communication skills.
• Strong organizational and time management skills.
• Experience handling confidential information.
• Formal office training is an asset.
• Class 5 driver’s license.

Responsibilities

• Support the President and VP with scheduling, inbox management, and daily administrative tasks.
• Provide support to boards and committees as delegated by the Governance Director.
• Maintain reports, data, records, minutes and other information.
• Coordinate meetings, including scheduling, logistics, minutes and material distribution.
• Draft reports and briefing notes, assembling materials as needed.
• May supervise staff to coordinate work and ensure timely completion.
• Track and implement departmental timelines and schedules.
• Maintain confidentiality within systems and processes.
• Support key events such as House of Assembly and community events.
• Provide administrative support to committees as needed.

Skills

Office 365

Transcription

Written and verbal communication

Organizational skills

Confidentiality

Team collaboration

Driver's license

Education

Office training or equivalent

Job description

Location: Skidegate or Masset, Haida Gwaii

Permanent: Full-time

Application Deadline: October 26,2026

Join the Council of the Haida Nation!

The Council of the Haida Nation (CHN) is responsible for the stewardship of lands, waters and people. Working with CHN means being part of a team that values collaboration, cultural knowledge, and meaningful contributions to the well-being of the Haida.

About The Role

The Governance Executive Assistant manages and coordinates all administrative operations within the Governance department. Working collaboratively with team support, this role directly assists the President and Vice-President in organizing, scheduling, planning and delivery of all day-to-day functions of the Council of the Haida Nation (CHN).

The Governance Executive Assistant position supports the Governance department, leadership boards and committees, as well as coordinating organization, scheduling, and planning of leadership's calendar.

A primary focus of this position is ensuring meticulous documentation - including comprehensive notes, minutes, action item tracking, and briefing note drafting - while managing internal information systems. All processes follow an established standardization, and a supportive training is provided to ensure your success. The Governance EA requires a flexible schedule, as evenings and weekend work is necessary and regular component of this role to support governance meetings and events.

Key Duties & Responsibilities

• Supporting the President and VP with scheduling, inbox management, and daily administrative tasks.
• providing support to various boards and committees as delegated by the Governance Director.
• Ensure that reports, data, records, minutes and other information are maintained, filed and organized.
• Coordinate all aspects of meetings, including scheduling, physical/virtual logistics, minutes and material distribution.
• Draft reports and briefing notes as directed, assembling materials and reports as needed.
• May supervise staff to coordinate work, provide direction, ensure timely completion of tasks and workflow monitoring.
• Track, assist, and implement relevant departmental timelines and schedules.
• Ensure systems are in place to maintain confidentiality.
• Support key events such as House of Assembly, reporting out sessions, and community events.
• Provide administrative support to committees as needed.

Qualifications

• At least two years of experience working in a fast‑paced setting, with proficiency in Office 365.
• Excellent transcription, written and verbal communication skills.
• Excellent organizational, coordination and time management skills.
• Experienced in managing information systems, detail orientated.
• Experienced in operating at a professional, confidential level as part of a team.
• Formal office training is an asset or an equivalent combination of education, training and ability.
• Class 5 driver’s license.

What We Offer

• Hourly rate: $34.00 - $39.14 based on experience.
• Full-time (35-40 hrs/week) with paid time off, including an additional 2-week office closure during the winter break.
• Competitive benefits: dental, extended health, vision care, disability insurance, life insurance, Employee Assistance Program, and pension plan.
• A supportive and welcoming team environment.
• Opportunities to learn and grow while contributing to the preservation of Haida heritage.