Senior Committee & Governance Secretary

Greys Personnel; Stanger; On-site; NOK 571,000 - 857,000; Full time

Job summary

Greys Personnel seeks a senior Committee/Board/Executive Secretary with extensive minute-taking experience to coordinate multi-committee meeting cycles. You will manage calendars, agendas and packs, attend formal meetings, and prepare accurate minutes, resolutions and action registers.

The role requires discretion, thorough follow-up and governance documentation control. The ideal candidate has 35 years of secretarial leadership within regulated sectors, strong MS 365 skills

Qualifications

• Matric/Grade 12 essential; relevant diploma/certificate required.
• 35 years' experience as a Committee/Board/Executive Secretary or Senior PA with formal minute-taking responsibilities.
• Proven experience preparing minutes, resolutions and action registers.

Responsibilities

• Coordinate the full meeting cycle for multiple committees.
• Maintain committee calendars, agendas and meeting packs.
• Attend formal meetings and prepare minutes, resolutions and action registers.
• Track outstanding actions and escalate as needed.
• Prepare regular reports and dashboards for senior management.
• Maintain committee records, terms of reference and governance docs.
• Maintain records and document control on Zoho.
• Coordinate external presenters, clinicians and meeting logistics when required.
• Handle confidential supplier and personnel information discretely.
• Assist with establishing and administering new committees.

Skills

Microsoft 365

Outlook

Teams

Word

Excel

Zoho

Driver's license

Travel

Education

Matric / Grade 12

Office Administration diploma

Secretarial Studies certificate

Business Administration certificate

Corporate Governance certificate

Tools

Zoho

Job description

Greys Personnel seeks a senior Committee/Board/Executive Secretary with extensive minute-taking experience to coordinate multi-committee meeting cycles. You will manage calendars, agendas and packs, attend formal meetings, and prepare accurate minutes, resolutions and action registers.

The role requires discretion, thorough follow-up and governance documentation control. The ideal candidate has 35 years of secretarial leadership within regulated sectors, strong MS 365 skills