Facilities & Office Operations Coordinator (Temp)

Vwa Ltd; London; On-site; NOK 567,000 - 693,000; Full time

Job summary

Vwa Ltd in London is seeking a polished temporary Facilities Coordinator for its Mayfair office. This hands-on role covers facilities, office operations and vendor management, alongside providing Reception cover when required.

Working 8:00am-5:00pm, Monday to Friday, the post is fully office-based. You will oversee daily office operations, coordinate repairs and maintenance, manage suppliers and deliveries, support health and safety, and assist with onboarding and meeting room setup.

Qualifications

• Experience in facilities, office management or workplace coordination, preferably in professional or financial services.
• Strong vendor management and supplier coordination abilities.
• Excellent organizational and communication skills.
• Comfortable providing Reception support when needed.

Responsibilities

• Oversee daily office and facilities operations, maintaining high standards.
• Act as main contact for building management, suppliers, cleaners, couriers and vendors.
• Coordinate repairs, maintenance visits and office improvements.
• Manage office supplies, stationery, refreshments and catering.
• Support health and safety records and compliance checks.
• Assist with meeting room setup and client-facing areas.
• Coordinate access passes, keys, deliveries and post.
• Support office moves, desk setups and onboarding logistics.
• Provide Reception cover during absences and peak periods.

Skills

Facilities management

Vendor management

Administrative support

Client-facing

Tools

Microsoft Office

Job description

Vwa Ltd in London is seeking a polished temporary Facilities Coordinator for its Mayfair office. This hands-on role covers facilities, office operations and vendor management, alongside providing Reception cover when required.

Working 8:00am-5:00pm, Monday to Friday, the post is fully office-based. You will oversee daily office operations, coordinate repairs and maintenance, manage suppliers and deliveries, support health and safety, and assist with onboarding and meeting room setup.