Facilities Coordinator

Vwa Ltd; London; On-site; NOK 567,000 - 693,000; Full time

Job summary

Vwa Ltd in London is seeking a polished temporary Facilities Coordinator for its Mayfair office. This hands-on role covers facilities, office operations and vendor management, alongside providing Reception cover when required.

Working 8:00am-5:00pm, Monday to Friday, the post is fully office-based. You will oversee daily office operations, coordinate repairs and maintenance, manage suppliers and deliveries, support health and safety, and assist with onboarding and meeting room setup.

Qualifications

• Experience in facilities, office management or workplace coordination, preferably in professional or financial services.
• Strong vendor management and supplier coordination abilities.
• Excellent organizational and communication skills.
• Comfortable providing Reception support when needed.

Responsibilities

• Oversee daily office and facilities operations, maintaining high standards.
• Act as main contact for building management, suppliers, cleaners, couriers and vendors.
• Coordinate repairs, maintenance visits and office improvements.
• Manage office supplies, stationery, refreshments and catering.
• Support health and safety records and compliance checks.
• Assist with meeting room setup and client-facing areas.
• Coordinate access passes, keys, deliveries and post.
• Support office moves, desk setups and onboarding logistics.
• Provide Reception cover during absences and peak periods.

Skills

Facilities management

Vendor management

Administrative support

Client-facing

Tools

Microsoft Office

Job description

Facilities CoordinatorTemporaryFinancial ServicesMayfair, LondonFull-time, 8:00am-5:00pm, Monday-FridayFully office-basedUp to £50,000 temp equivalent7-FCA/NCWA boutique financial services firm is seeking a polished, proactive temporary Facilities Coordinator to ensure the smooth day-to-day running of its Mayfair office. This is a hands-on role with responsibility for facilities, office operations and vendor management, alongside providing Reception cover when required.

Key responsibilities:

• Oversee daily office and facilities operations, ensuring a high standard is maintained throughout.
• Act as the main point of contact for building management, maintenance providers, cleaners, couriers and other suppliers.
• Co-ordinate repairs, maintenance visits and office improvements.
• Manage office supplies, stationery, refreshments and catering.
• Support health and safety, including maintaining relevant records and coordinating compliance checks.
• Assist with meeting room set-up and ensure client-facing areas are presentable.
• Co-ordinate access passes, keys, deliveries and post.
• Support office moves, desk set-ups and onboarding logistics.
• Provide professional Reception cover during absence, breaks or busy periods, including greeting visitors and answering calls.

Candidate profile:

• Previous facilities, office management or workplace coordination experience, ideally within professional or financial services.
• Confident managing suppliers and resolving practical issues quickly.
• Highly organised, reliable and detail-oriented.
• Professional, personable and comfortable in a client-facing environment.
• Able to prioritise independently in a busy office.
• Strong communication and administrative skills.
• Comfortable providing Reception support as needed.

This is an excellent opportunity for someone who enjoys being at the centre of a high-performing office and takes pride in delivering a seamless workplace experience.