Senior Receptionist & Office Coordinator: Travel & Events

Wisemay; London; On-site; NOK 328,000 - 429,000; Full time

Benefits offered by this job

Up to 20% annual bonus

Private medical and dental cover

£275 annual gym membership

Season ticket loan

Up to 8% employer pension contribution

Catered breakfast and lunch on-site

Job summary

Wise May is seeking a proactive Senior Receptionist to join its City of London office. This role goes beyond front-of-house, supporting senior leadership, coordinating travel and meetings, and ensuring a seamless, welcoming environment for staff and visitors.

The successful candidate will manage travel arrangements, meeting room bookings, and office communications, while assisting the Office Manager with day-to-day operations in a busy, professional setting.

Qualifications

• Previous receptionist experience in a fast-paced office.
• Professional communication with senior executives and CEO.
• Excellent organisational skills and attention to detail.
• Proactive, hands-on approach with ability to manage multiple priorities.

Responsibilities

• Greet visitors and manage front-of-house with a professional demeanor.
• Manage building access and security passes for staff and guests.
• Coordinate global travel arrangements (flights, hotels) with the travel agent.
• Book and prepare meeting rooms and keep them tidy throughout the day.
• Order and replenish office stationery and supplies; manage deliveries.
• Provide weekly travel updates and future travel schedules to senior management.

Skills

Front office

Communication

Organisation

Proactive mindset

Discretion

Travel coordination

Tools

MS Office

Calendar software

Job description

Wise May is seeking a proactive Senior Receptionist to join its City of London office. This role goes beyond front-of-house, supporting senior leadership, coordinating travel and meetings, and ensuring a seamless, welcoming environment for staff and visitors.

The successful candidate will manage travel arrangements, meeting room bookings, and office communications, while assisting the Office Manager with day-to-day operations in a busy, professional setting.