Executive Assistant to Leadership Team - Oslo HQ

Helly Hansen; Oslo; Hybrid; NOK 650,000 - 850,000; Full time

Benefits offered by this job

Discounts on gear

International workplace

Active sports culture

Job summary

Helly Hansen is seeking an Executive Assistant to support the Leadership Team in Oslo, Norway. This full-time role requires proactive calendar management, travel coordination, and discreet handling of sensitive information.

You will work with the Office and HR teams to ensure smooth operations across time zones and stakeholders, contributing to a welcoming, efficient executive office.

Qualifications

• Fluency in Norwegian and English is required.
• Proven experience supporting senior leaders.
• Excellent calendar, travel, and expense management skills.
• Discretion with confidential information is essential.

Responsibilities

• Manage calendars for Leadership Team and keep schedules running smoothly.
• Plan and coordinate travel, logistics, agendas, and presentation materials for meetings.
• Process travel and expense claims.
• Support Leadership Team with administrative tasks to help run the business.
• Collaborate with Office team to create a welcoming visitor experience.
• Coordinate document signatures and electronic signature processes across the organization.
• Support internal and external events and HQ initiatives.
• Assist with people processes and general management as priorities shift.

Skills

Norwegian fluency

English fluency

Organizational skills

Calendar management

Tools

Microsoft Office

Job description

Helly Hansen is seeking an Executive Assistant to support the Leadership Team in Oslo, Norway. This full-time role requires proactive calendar management, travel coordination, and discreet handling of sensitive information.

You will work with the Office and HR teams to ensure smooth operations across time zones and stakeholders, contributing to a welcoming, efficient executive office.