Executive Assistant

Kongsberg Maritime; Norway; On-site; NOK 700,000 - 900,000; Full time

Job summary

Kongsberg Maritime is seeking two Executive Assistants to support the CEO and Executive Management Team. This office-based role requires close collaboration with leaders, colleagues, customers, and visitors across countries.

You will coordinate calendars, travel, meetings, and governance-related activities with a can-do attitude and focus on high-quality execution. The ideal candidate is highly organized, trustworthy, and proactive, with strong English and Norwegian skills and relevant

Qualifications

• Experience as Executive Assistant or similar role.
• Experience supporting senior leaders is desirable.
• Strong administrative and coordination skills.
• Experience working in an international environment is beneficial.
• Strong verbal and written English and Norwegian skills.

Responsibilities

• Provide calendar management, travel arrangements, and executive scheduling for the CEO and Executive Management Team.
• Coordinate leadership meetings, workshops, executive visits, and board-related activities.
• Act as central point of contact for internal and external stakeholders and maintain information flow.
• Prepare materials for leadership meetings and communicate with international customers as needed.
• Maintain confidentiality and professionalism in all administrative tasks.

Skills

English language skills

Norwegian language skills

Education

Relevant education

Tools

Microsoft 365

Job description

Support the CEO and Executive Management Team with calendar management, travel arrangements, meeting coordination, and administrative tasks.

• Experience as Executive Assistant, Personal Assistant, Office Manager, or similar
• Strong verbal and written English and Norwegian skills
• Relevant education or equivalent experience
• Experience supporting senior leaders is highly desirable
• Opportunity to work closely with senior leaders and gain insight into strategic priorities

Executive Assistant

Kongsberg Maritime is in an exciting new chapter as a stand-alone listed company. To support our continued growth and global ambitions, we are looking for two highly capable Executive Assistants supporting the CEO and Executive Management Team.

We are looking for people who genuinely enjoy creating structure, delivering exceptional service and helping others succeed. You thrive in a fast-paced environment, take ownership, and approach challenges with a "can-do" and "I will fix it"-attitude. It falls in your nature to you to represent the company with warmth, professionalism and attention to detail.

In this role, no two days are the same. One day you may be coordinating an executive visit, preparing materials for a leadership meeting and receiving international customers. The next day you may be supporting travel arrangements across several countries, handling sensitive communication or solving unexpected issues before anyone else notices them.

This is an office-based role requiring a strong on-site presence and close collaboration with leaders, colleagues, customers and visitors.

Key Responsibilities

• Provide proactive day-to-day support to the CEO and Executive Management Team.
• Manage calendars, meetings, travel arrangements, and executive schedules.
• Coordinate leadership meetings, workshops, executive visits, and board-related activities.
• Act as a central point of contact for internal and external stakeholders.
• Maintain efficient administrative processes, documentation, and information flow.
• Anticipate needs, solve challenges proactively, and ensure high-quality and timely execution.
  

The ideal person for this role:

• Is highly organized and dependable, with the ability to manage multiple priorities in a fast-paced environment.
• Takes ownership, demonstrates sound judgment, and proactively identifies problems before they arise.
• Builds trust and communicates confidently with stakeholders at all levels, internally and externally.
• Handles confidential information with discretion, professionalism, and integrity.
• Has a genuine passion for service and takes pride in enabling leaders, colleagues, customers, and visitors to have a positive experience.

You understand that exceptional executive support is about more than administration. It is about anticipating needs, creating structure, maintaining momentum, and helping others perform at their best. You bring a professional and positive approach to your work, remain calm under pressure, and consistently deliver high-quality results while building strong working relationships across the organization.

Qualifications

• Relevant education or equivalent experience.
• Experience as Executive Assistant, Personal Assistant, Executive Coordinator, Office Manager, hospitality professional or similar role.
• Experience supporting senior leaders is highly desirable.
• Strong administrative and coordination skills.
• Strong verbal and written English and Norwegian skills.
• Experience working in an international environment is beneficial

Kongsberg Maritime is one of the maritime industry's leading technology companies, headquartered in Norway. In this role, you will work closely with senior leaders, gain insight into strategic priorities, and play an important role in ensuring the organization operates efficiently and professionally.

You will join a company that values collaboration, service excellence, trust, and execution. We are less concerned with your industry background than your attitude, professionalism, and service mindset. If you are someone who naturally takes ownership, enjoys helping others succeed, and consistently delivers above expectations, we would like to hear from you.

Work location The role is expected to work from our office at either:
Oslo Støperigata
Lysaker Lysaker Torg
Kongsberg Carpus

• Microsoft 365
• Norsk

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