Vehicle Management Specialist

GSM - Green SM; Amsterdam; Sur place; EUR 55 000 - 70 000; Plein temps

Résumé du poste

Green SM is seeking a proactive Vehicle Management Specialist to oversee the day-to-day management of the fleet, ensuring vehicles are safe, compliant, and ready for operation. You will coordinate yard operations, inspections, and asset documentation while working closely with Operations, Fleet, and Maintenance teams.

The role focuses on maximizing fleet utilization, reducing downtime, and maintaining high standards of asset management through data-driven reporting and cross-functional

Qualifications

• Bachelor's Degree or Diploma in Automotive Engineering, Mechanical Engineering, Transportation, Logistics, or related field.
• Experience in fleet operations, vehicle management, or asset management (2–5 years).
• Strong understanding of inspections, maintenance processes, and fleet practices.
• Experience with vehicle documentation and asset control.
• Excellent analytical and problem-solving skills with attention to detail.
• Proficient in Microsoft Excel and fleet management systems.
• Strong organizational and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced operational environment.
• Fluent in English; local language proficiency is an advantage.

Responsabilités

• Monitor and coordinate daily vehicle yard operations to ensure proper parking, tracking, and maintenance.
• Conduct routine inspections and maintain accurate inspection records.
• Manage vehicle records, documents, registrations, insurance, and maintenance files.
• Track fleet utilization and performance; prepare reports and suggest improvements.
• Support onboarding/offboarding and asset transfer processes.
• Collaborate with cross-functional teams to ensure compliance and safety.

Connaissances

Analytical skills

Excel proficiency

Stakeholder management

English communication

Formation

Bachelor's or Diploma in Automotive Engg/Mech Eng/Transportation/Logistics/Business Admin

Outils

Fleet management systems

Description du poste

Green SM is seeking a proactive and detail-oriented Vehicle Management Specialist to support the day-to-day management and operational readiness of the vehicle fleet. This role is responsible for vehicle asset control, fleet inspections, vehicle documentation, yard operations, and performance monitoring to ensure vehicles are safe, compliant, and ready for operation.

Working closely with Operations, Fleet, Maintenance, and other cross-functional teams, the Vehicle Management Specialist will help maximize fleet utilization, minimize downtime, and maintain high standards of vehicle quality and asset management.

Key Responsibilities

1. Vehicle Yard & Fleet Operations

• Monitor daily vehicle yard operations and ensure vehicles are properly parked, tracked, and maintained.
• Support compliance with vehicle safety standards and driver vehicle handover procedures.
• Coordinate vehicle allocation, return, and shift handover activities to ensure operational readiness.
• Identify and report vehicle defects, damages, and operational issues, and coordinate follow-up actions with relevant teams.
• Support asset control processes and help prevent loss or misuse of vehicles, tools, spare parts, and operational supplies.

2. Vehicle Inspection & Compliance

• Conduct routine vehicle inspections to ensure fleet safety, cleanliness, and operational standards.
• Perform monthly asset inventory checks and maintain accurate inspection records.
• Carry out periodic and ad-hoc inspections based on operational requirements.
• Follow up on inspection findings and ensure corrective actions are implemented in a timely manner.
• Support compliance with internal policies and local regulatory requirements related to fleet operations.

3. Vehicle Records & Documentation Management

• Maintain accurate vehicle information and status updates within fleet management systems.
• Manage vehicle records, including registration documents, insurance records, inspection certificates, and maintenance documentation.
• Ensure all vehicle-related documents are properly stored, organized, and updated.
• Support vehicle onboarding, offboarding, transfer, and asset tracking processes.

4. Fleet Monitoring, Analysis & Reporting

• Monitor vehicle utilization, availability, and operational status across the fleet.
• Track and report vehicles that are inactive, underutilized, or at risk of operational disruption.
• Prepare regular reports on vehicle conditions, fleet performance, asset utilization, and operational trends.
• Analyze fleet data and provide recommendations to improve vehicle efficiency, utilization, and overall fleet performance.
• Support the implementation and monitoring of improvement initiatives and action plans.

Requirements

• Bachelor's Degree or Diploma in Automotive Engineering, Mechanical Engineering, Transportation, Logistics, Business Administration, or a related field.
• 2-5 years of experience in fleet operations, vehicle management, automotive services, logistics, transportation, or asset management.
• Good understanding of vehicle operations, inspections, maintenance processes, and fleet management practices.
• Experience working with vehicle documentation, asset control, and operational reporting.
• Strong analytical and problem-solving skills with attention to detail.
• Proficiency in Microsoft Excel and fleet management systems.
• Good organizational and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced operational environment.
• Good communication skills in English; local language proficiency is an advantage.