Fleet Coordinator Lead

TSMG; Amersfoort; On-site; EUR 60,000 - 80,000; Full time

Job summary

A leader in fleet management solutions is seeking a Fleet Coordinator to optimize the lifecycle of a large vehicle fleet. The role involves strategic acquisitions, compliance oversight, stakeholder management, and team leadership. The ideal candidate must have a Bachelor’s/Master’s degree, over 5 years of experience in logistics or vendor management, and excellent communication skills. Adaptability and a proactive attitude in a fast-paced environment are essential. This position is based in Utrecht, Netherlands.

Qualifications

• 5+ years of experience in vendor/supplier management, fleet management, logistics.
• Excellent interpersonal and communication skills.
• Proven project management and team leadership capabilities.
• Ability to work independently and solve problems creatively.
• Experience in the automotive industry or fleet operations.

Responsibilities

• Lead end-to-end fleet operations including acquisitions.
• Manage fleet performance and preventive maintenance.
• Oversee compliance and administration for fleet operations.
• Drive relationships with vendors and stakeholders.
• Provide strong leadership and delegation to the team.
• Handle administrative tasks related to fleet management.
• Conduct international travel for supplier onboarding.

Skills

Vendor management

Fleet management

Logistics

Interpersonal communication

Project management

Problem-solving

Adaptability

Attention to detail

Education

Bachelor’s/Master’s Degree in a related field

Tools

MS Office

Google Suite

Job description

Project Process Description

Fleet Coordinator lead is responsible for optimizing a large vehicle fleet's lifecycle, from dealer onboarding and strategic acquisitions to remarketing and replacement. It involves continuous monitoring of vehicle health, compliance, and finances, alongside managing stakeholder relationships and leading a dedicated team, including international supplier integration.

Key requirements:

• Bachelor’s/Master’s Degree in a related field
• 5+ years of experience in vendor/supplier management, fleet management, logistics
• Excellent interpersonal and communication skills with the ability to operate and communicate effectively with people at all levels of the business.
• Proven project management and team leadership capabilities.
• Ability to work independently, demonstrating a motivated, proactive attitude and creative problem-solving. This includes taking ownership of tasks, anticipating challenges, developing effective solutions and possessing an excellent eye for detail.
• Highly adaptable and proactive in a fast-paced, rapidly changing environment.
• Experience/understanding of MS Office/Google Suite (Sheets/Documents/Slides)
• Automotive industry experience or a strong understanding of vehicle fleet operations (e.g., procurement, maintenance, logistics, compliance).

Responsibilities:

• Lead end-to-end fleet operations, including vehicle acquisition, sales, and replacement in alignment with product roadmaps
• Manage and optimize fleet performance through preventive maintenance programs, post-repair monitoring, and ensuring continuous availability to meet demand forecasts.
• Oversee all aspects of fleet compliance and administration, including inspections, insurance claims, and vehicle tax payments.
• Drive strategic vendor and stakeholder relationships with external service providers (e.g., dealerships, transportation carriers) and internal teams to ensure seamless operations and timely updates.
• Provide strong team leadership, effectively delegating tasks, setting clear goals, monitoring performance, and ensuring adequate resources for team success.
• Handle comprehensive administrative tasks related to fleet management and team oversight.
• Conduct occasional international travel to onboard new suppliers and establish on-the-ground services.
• Addition ad hoc tasks required