Strategic Executive Assistant to the CEO (Remote)

Percona; Amsterdam; On-site; EUR 48,000 - 72,000; Full time

Benefits offered by this job

Flexible work hours

Equipment for remote office

Career development funds

Connectivity allowances

Equity incentive plan

Work-from-Anywhere program

Job summary

Percona is seeking an Executive Assistant to support our CEO and ELT in a fast-paced, remote-only environment. You will manage calendars, prepare board materials, coordinate meetings, and handle travel logistics to keep executives aligned and informed.

Fluent English, strong organization, and discretion are essential. This role offers global collaboration from CET-friendly hours and remote-friendly benefits tailored for a distributed software company.

Qualifications

• Minimum of 3 years of experience in an EA or administrative support role.
• Speak/write fluent English.
• Ability to work remotely with alignment to the CET timezone.
• Strong organizational skills.
• Prior experience supporting executive leadership in a technology or software company preferred.

Responsibilities

• Manage and maintain the calendar of Percona’s CEO.
• Assist the CEO in producing documents, project plans, and presentations as required.
• Assist the CEO in preparing for board meetings, including the preparation of board presentations and other associated material.
• Collaborate with the CEO and Percona board to coordinate meetings as required.
• Manage and maintain annual, quarterly, monthly, and weekly regular meetings as required (for example, departmental/meetings and monthly all company calls).
• Support the CEO’s conference talk submissions and preparation.
• Assist with travel arrangements for CEO as required (Includes booking reservations with airlines and accommodations).
• Provide Zoom links, attend meetings, take minutes, and publish decisions and actions.
• As needed, assist with email backlog to ensure timely triaging and response to priority communications.
• Manage and submit expense reports as requested.
• Facilitate follow-through on meeting decisions and action items.
• Other duties as assigned.

Skills

Calendar management

Executive support

Travel arrangements

Meeting coordination

Minutes & email triage

Presentation support

Remote work

Job description

Percona is seeking an Executive Assistant to support our CEO and ELT in a fast-paced, remote-only environment. You will manage calendars, prepare board materials, coordinate meetings, and handle travel logistics to keep executives aligned and informed.

Fluent English, strong organization, and discretion are essential. This role offers global collaboration from CET-friendly hours and remote-friendly benefits tailored for a distributed software company.