Global Executive Assistant to Division Presidents

AAK; Zaandijk; On-site; EUR 60,000 - 85,000; Full time

Job summary

AAK Zaandijk is seeking an experienced Executive Assistant who will provide high-level support to two division presidents. The role involves managing complex calendars, international travel, and confidential communications across a global organization.

You will collaborate with senior leaders and staff worldwide, including external travel partners, while maintaining discretion and proactive problem-solving.

Qualifications

• 5–7 years in a similar executive support role.
• Bachelor's degree or equivalent professional experience.
• Experience supporting senior executives in international settings.
• Strong written and verbal communication with discretion.

Responsibilities

• Manage complex calendars, travel coordination, and meetings.
• Organize and book international travel and itineraries.
• Act as first-line communication interface: filter, prioritize, and follow up.
• Prepare, review, and finalize PowerPoint presentations and reports.
• Ensure timely follow-up on emails and documents.
• Support expense reporting (Concur) and coordinate with providers.
• Handle confidential information with discretion and professionalism.
• Maintain smooth operational rhythm and anticipate needs.

Skills

Executive support

Calendar management

Travel coordination

PowerPoint

Outlook

Excel

Communication

Education

Bachelor's degree

Tools

SAP

Concur

Uniglobe

Job description

AAK Zaandijk is seeking an experienced Executive Assistant who will provide high-level support to two division presidents. The role involves managing complex calendars, international travel, and confidential communications across a global organization.

You will collaborate with senior leaders and staff worldwide, including external travel partners, while maintaining discretion and proactive problem-solving.