Document Control Specialist — EDMS & Compliance Expert

SBM Offshore; Poeldijk; On-site; EUR 35,000 - 55,000; Full time

Job summary

SBM Offshore Rotterdam Office NL is seeking a Document Controller (C) to manage and maintain project documentation, ensure secure storage, and enable timely retrieval. You will enforce procedures, support teams, and coordinate document flow across the organization.

Responsibilities include digitizing records, training staff on controls, and ensuring compliance with ISO standards and internal policies. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in information management, records management, library science, or a related field.
• Experience in document control, records management, or related field is required (3–5 years preferred).
• Proficiency with document control tools and systems (SharePoint, Aconex, Documentum) is expected.
• Strong organizational, communication, and teamwork skills with attention to detail.

Responsibilities

• Manage and maintain document control processes, ensuring projects are accurately captured and accessible.
• Enforce document control procedures and standards, ensuring regulatory compliance.
• Coordinate distribution and retrieval of documents to the right people at the right time.
• Ensure security and confidentiality of documents with access controls and monitoring.
• Maintain organized digital and physical archives with proper labeling and indexing.
• Monitor workflows and track document submissions, reviews, and approvals.
• Assist in digitization of paper records and integration into EDMS.
• Provide training on document control procedures and systems to staff.
• Collaborate with project teams and external vendors to keep documents current and filed.
• Report on document control activities to management and flag issues.

Skills

Organizational skills

Communication

Teamwork

Attention to detail

Document control proficiency

Education

Bachelor's degree in information management / records management / library science or related field

Tools

SharePoint

Aconex

Documentum

Job description

SBM Offshore Rotterdam Office NL is seeking a Document Controller (C) to manage and maintain project documentation, ensure secure storage, and enable timely retrieval. You will enforce procedures, support teams, and coordinate document flow across the organization.

Responsibilities include digitizing records, training staff on controls, and ensuring compliance with ISO standards and internal policies. Strong communication and organizational skills are essential.