Document Controller

HR ProjectPartners BV; Rotterdam; Presencial; EUR 42.000 - 56.000; Jornada completa

Descripción de la vacante

HR ProjectPartners BV is seeking an organized Document Controller to support project teams by maintaining accurate, accessible documentation throughout the project lifecycle. You will ensure documents are registered, distributed and archived in line with established procedures, enabling colleagues and stakeholders to work with the latest information.

The role emphasizes EDMS familiarity, SharePoint skills, and strong attention to detail in a project-driven, technical environment in Rotterdam.

Formación

• 3–5 years of experience in document control or project administration.
• Experience in a project-driven, technical or engineering environment is advantageous.
• Familiarity with electronic document management systems (EDMS) such as SharePoint or comparable platforms.

Responsabilidades

• Maintain and register project documentation, ensuring accessibility.
• Coordinate distribution and retrieval of documents with internal teams and external stakeholders.
• Monitor workflows, reviews, approvals and deadlines to ensure timely delivery.
• Maintain document registers and tracking for status updates and traceability.
• Apply document control procedures and ensure compliance with project requirements and internal standards.
• Manage revisions and version control to keep latest approved docs available.
• Maintain structured digital archives and proper indexing of documents.
• Support queries and requests related to documentation from project teams and stakeholders.
• Identify missing or overdue documents and follow up as needed.
• Prepare regular status reports on document control activities.

Conocimientos

Document control

EDMS

SharePoint

Attention to detail

Organisational skills

Communication

Multi-tasking

Educación

Degree in Information Management or related field

Herramientas

SharePoint

EDMS

Descripción del empleo

Are you an organised and detail-oriented professional with experience in document control? Do you enjoy working in a project-driven environment where accuracy, structure and collaboration are essential? We are looking for a Document Controller to support project teams in managing and maintaining project documentation throughout the project lifecycle.

Purpose of the Role

As a Document Controller, you will be responsible for maintaining accurate, consistent and accessible project documentation. You will ensure that documents are processed, registered, distributed and archived in accordance with established procedures, enabling project teams and stakeholders to work with the correct and most up-to-date information.

Responsibilities

• Manage and maintain project documentation, ensuring documents are accurately registered, organised and readily accessible.
• Coordinate the distribution, submission and retrieval of documents between internal teams and external stakeholders.
• Monitor document workflows, including submissions, reviews, revisions and approvals, to ensure deadlines are met.
• Maintain document registers and tracking systems, ensuring accurate status updates and traceability.
• Apply document control procedures and ensure compliance with applicable project requirements and internal standards.
• Manage document revisions and version control, ensuring that the latest approved documentation is available to relevant stakeholders.
• Maintain structured digital archives and ensure documents are correctly indexed and stored.
• Support project teams, suppliers and other stakeholders with documentation-related queries and requests.
• Identify and follow up on missing, overdue or incorrectly submitted documents.
• Prepare regular reports and status updates on document control activities and outstanding actions.
• Contribute to the continuous improvement of document management processes and working procedures.

Education

• A degree in Information Management, Business Administration or a related field is an advantage.
• Relevant experience in document control or project administration is also valued.
• Familiarity with document management systems and digital filing structures is preferred.

Experience and Skills

• Approximately 3–5 years of experience in document control, project documentation or a similar administrative role.
• Experience working in a project-based, technical or engineering environment is an advantage.
• Familiarity with electronic document management systems (EDMS) and tools such as SharePoint or comparable platforms.
• Understanding of document workflows, revision control, document registers and approval processes.
• Strong organisational skills and a high level of attention to detail.
• Good communication skills and the ability to work effectively with different teams and stakeholders.
• A proactive approach to following up on outstanding documentation and resolving discrepancies.
• The ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Good command of English, both written and spoken.

If you enjoy bringing structure to complex projects and ensuring that information is accurate, accessible and well organised, this could be an excellent opportunity to further develop your career in document control.