Document Controller: Master of Records & Compliance

SBM Offshore N.V.; Rotterdam; On-site; EUR 42,000 - 66,000; Full time

Job summary

SBM Offshore N.V. is seeking a seasoned Document Controller to manage and optimize our project documentation lifecycle at our Rotterdam hub. You will enforce control standards, safeguard confidential records, and coordinate document flow across global teams.

The role requires 3–5 years in document control, experience with EDMS tools, and familiarity with ISO 9001 and compliance practices. Join SBM Offshore to support high-availability assets and blue-energy initiatives.

Qualifications

• Bachelor's degree in information management, records management, library science, or a related field.
• CRM, CIP, or ERM certifications are recommended.
• Minimum 3–5 years of experience in document control or records management.
• Proficiency in document control processes and document management systems (DMS).

Responsibilities

• Manage and maintain the organization's document control processes, ensuring all project documents are captured, organized, and accessible.
• Implement and enforce document control procedures and standards, ensuring regulatory and organizational compliance.
• Coordinate distribution and retrieval of documents to ensure accessibility for the right people at the right time.
• Ensure security and confidentiality of documents with access controls and monitoring systems.
• Maintain organized archives (digital and physical) with proper labeling and indexing.
• Monitor document workflows, tracking submissions, reviews, and approvals for timely completion.
• Assist in digitization of physical documents and integration into electronic document management systems (EDMS).
• Provide training and support to staff on document control procedures and EDMS usage.
• Collaborate with project teams and external vendors to ensure documents are accurate, up-to-date and properly filed.
• Report on document control activities and issues to management.

Skills

Document control

Regulatory compliance

SharePoint

EDMS

Aconex

Document management

Education

Bachelor's degree in information management, records management, library science, or a related field

Tools

SharePoint

Aconex

Documentum

Job description

SBM Offshore N.V. is seeking a seasoned Document Controller to manage and optimize our project documentation lifecycle at our Rotterdam hub. You will enforce control standards, safeguard confidential records, and coordinate document flow across global teams.

The role requires 3–5 years in document control, experience with EDMS tools, and familiarity with ISO 9001 and compliance practices. Join SBM Offshore to support high-availability assets and blue-energy initiatives.