Part-Time Studio Coordinator – International Interior Design

Casper Schwarz Architects; Utrecht; On-site; EUR 22,000 - 33,000; Part time

Job summary

Casper Schwarz Architects is seeking a Studio Executive Assistant to act as the organisational hub of the studio in Utrecht. The 32-hour-per-week role supports the general manager and a small, international team.

You will manage calendars and travel, coordinate meetings and events, assist with invoicing and project support, and maintain smooth daily operations. Fluent Dutch, German and English, strong interpersonal skills, and proficiency with Microsoft Office and Miro are essential.

Qualifications

• Experience in a similar role or international environment.
• Strong organisational talent and proactive mindset.
• Fluency in Dutch, German and English is required.

Responsibilities

• Manage agendas, appointments and travel, including international trips.
• Support the design team and coordinate daily studio operations.
• Handle administration, invoicing and project support.
• Coordinate meetings, visitors and business events.
• Client contact and team support.
• Anticipate what is needed and act without waiting for instructions.

Skills

Executive support

Project coordination

Travel management

Client communication

Tools

Microsoft Office

Miro

Job description

Casper Schwarz Architects is seeking a Studio Executive Assistant to act as the organisational hub of the studio in Utrecht. The 32-hour-per-week role supports the general manager and a small, international team.

You will manage calendars and travel, coordinate meetings and events, assist with invoicing and project support, and maintain smooth daily operations. Fluent Dutch, German and English, strong interpersonal skills, and proficiency with Microsoft Office and Miro are essential.