Part-Time Office & Operations Lead for Global Team

Sofico; Utrecht; On-site; EUR 24,000 - 38,000; Part time

Job summary

Sofico in Utrecht is looking for an Office Manager to keep our international office running smoothly. You are an organized, proactive and personable team member who acts as the go-to person, ensuring visitors are welcomed, co-working space access is arranged, meetings are booked, and daily workplace needs are met.

This is a part-time role (20 hours per week) based in a modern, state-of-the-art office. You will manage travel arrangements, handle expenses, support supplier relationships,

Qualifications

• Bachelor's degree or equivalent experience in office management, hospitality, or business administration.
• 2-3 years of experience in office management or similar administrative role.
• Fluent Dutch and English with strong relationship building skills.
• Proficient in Microsoft Office and collaboration tools, including Teams.

Responsibilities

• Be the Heart of the Office: first point of contact for visitors and employees, coordinate access and meeting room bookings.
• Operational Excellence: oversee daily office operations, manage inventory and supplies, handle expenses and maintenance.
• Travel Arrangements: coordinate end-to-end business travel, including flights and accommodation.
• Financial Administration Support: process expense reports and track expenditures against budget.
• Event Coordination: plan internal meetings and team events for a positive employee experience.
• Onboarding Support: greet new joiners on their first day and help them settle in.

Skills

Office management

Relationship building

Time management

Problem solving

Proactive mindset

Customer service mindset

Education

Bachelor's degree or equivalent experience

Tools

Excel

PowerPoint

Word

Outlook

Microsoft Teams

Job description

Sofico in Utrecht is looking for an Office Manager to keep our international office running smoothly. You are an organized, proactive and personable team member who acts as the go-to person, ensuring visitors are welcomed, co-working space access is arranged, meetings are booked, and daily workplace needs are met.

This is a part-time role (20 hours per week) based in a modern, state-of-the-art office. You will manage travel arrangements, handle expenses, support supplier relationships,