Office Manager (m/f/d) (parttime)

Sofico; Utrecht; On-site; EUR 24,000 - 38,000; Part time

Job summary

Sofico in Utrecht is looking for an Office Manager to keep our international office running smoothly. You are an organized, proactive and personable team member who acts as the go-to person, ensuring visitors are welcomed, co-working space access is arranged, meetings are booked, and daily workplace needs are met.

This is a part-time role (20 hours per week) based in a modern, state-of-the-art office. You will manage travel arrangements, handle expenses, support supplier relationships,

Qualifications

• Bachelor's degree or equivalent experience in office management, hospitality, or business administration.
• 2-3 years of experience in office management or similar administrative role.
• Fluent Dutch and English with strong relationship building skills.
• Proficient in Microsoft Office and collaboration tools, including Teams.

Responsibilities

• Be the Heart of the Office: first point of contact for visitors and employees, coordinate access and meeting room bookings.
• Operational Excellence: oversee daily office operations, manage inventory and supplies, handle expenses and maintenance.
• Travel Arrangements: coordinate end-to-end business travel, including flights and accommodation.
• Financial Administration Support: process expense reports and track expenditures against budget.
• Event Coordination: plan internal meetings and team events for a positive employee experience.
• Onboarding Support: greet new joiners on their first day and help them settle in.

Skills

Office management

Relationship building

Time management

Problem solving

Proactive mindset

Customer service mindset

Education

Bachelor's degree or equivalent experience

Tools

Excel

PowerPoint

Word

Outlook

Microsoft Teams

Job description

About the job

As an Office manager, you are the pivotal force that keeps our vibrant, international office running smoothly! As an organized, proactive, and charismatic professional, you will join our modern, growing team. If you thrive in a dynamic environment and love being the go-to person who makes things happen, this varied role is for you.

You will be the welcoming face of our company and the organizational mastermind behind the scenes, ensuring a seamless experience for colleagues and visitors alike.

This is a part-time position (20 hours per week), offering flexibility while playing a key role in the day-to-day success of our office.

Key Responsibilities include:

• Be the Heart of the Office: Serve as the first point of contact for visitors, employees, and external partners. Act as the key liaison with our co-working space to coordinate employee access, visitor arrangements, meeting room bookings, courier and postal services, and day-to-day workplace needs.
• Operational Excellence: Oversee daily office operations, proactively manage inventory levels and office supplies, place and track orders, handle expenses, coordinate facility-related contracts and maintenance interventions, and ensure the workspace remains professional, functional, and welcoming at all times.
• Travel Arrangements: Coordinate end-to-end business travel, including flights, accommodation, ground transportation, and itinerary management.
• Financial Administration Support:Support day-to-day financial administration, including processing expense reports, tracking expenditures against budget, and coordinating with external suppliers and service providers.
• Event Coordination:Plan and organize internal meetings, team events, and company activities, ensuring seamless execution and a positive employee experience.
• Onboarding Support: Be the first face to greet our new joiners on their first day and help them get started on their learning journey.

Your interest and skills

• A proactive professional with a relevant bachelor's degree or equivalent experience; a background in office management, hospitality, business administration, or workplace operations is a plus.
• 2-3 years of experience in office management, workplace operations, or a similar administrative role.
• Previous experience in a fast-paced technology, scale-up, or startup environment is an advantage.
• Fluent communication skills in both Dutch and English, with the ability to build strong relationships across all levels of the organization.
• Exceptional organizational, time management, and problem-solving skills, with a proactive, detail-oriented approach to managing multiple priorities, projects, and operational challenges effectively.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, and Word) and experience using collaboration and productivity tools such as Microsoft Teams.
• Experience managing suppliers, vendors, and workplace service providers, with strong follow-through and stakeholder management skills.
• A customer-service mindset and a genuine passion for creating an exceptional workplace and employee experience.
• High levels of discretion and professionalism when handling confidential and sensitive information.

What We Offer:

We would like to welcome you to an international and multicultural company that has been operating for over 30 years and is doubling in size every 5 years. Growth is our middle name, while we strongly adhere to our horizontal and open company culture.

At Sofico, we believe great ideas often start with a good cup of coffee. Of course, water and other refreshments are always available too. Beyond work, we place great value on connecting as a team through a variety of social events, including after-work drinks, BBQs, family days, company weekends or a walking dinner with the whole company.

You will work from our modern, state-of-the-art office, which is easily accessible. In return for your dedication and contributions, we offer an extensive salary package.