Part-Time Office Manager – Utrecht (20h/wk, Flexible)

Satelligence; Utrecht; On-site; EUR 41,000 - 50,000; Part time

Benefits offered by this job

Profit sharing bonus

Personal Development Budget

Solid pension scheme

Laptop and IT equipment provided

Daily lunch at the office

Annual Team Week

Job summary

Satelligence is seeking an Office Manager for our Utrecht HQ. This 20-hour-per-week role (4 days, ~5 hours daily) is the heartbeat of the office, reporting to the HR Manager.

You’ll welcome visitors, organize daily lunches, manage facilities, and ensure the office runs smoothly with ownership and a hands-on approach. You will handle supplies, vendor relations, events, and HR-related tasks while keeping the workspace welcoming.

Qualifications

• Proficient in English; Dutch at least B2 level.
• Experience in office management, hospitality, or similar people-oriented environment.
• Permission to work in the Netherlands.
• Live in or near Utrecht.
• Friendly, practical, and able to switch between tasks.
• Solution-oriented and proactive mindset.
• Ability to take ownership and get things done.

Responsibilities

• Organize daily lunch (no cooking required; catering from supermarket).
• Take ownership of the office and building, including communication with cleaners, gardening and landlord.
• Organize and support internal events, such as team week and client visits.
• Monitor and restock office supplies.
• Welcome and assist external visitors.
• Take responsibility for fire alarm and office insurances.
• Keep kitchen, coffee corner and restrooms clean and stocked.
• Act as Laptop Officer to ensure colleagues have necessary equipment.
• Care for office plants and manage waste.
• Support HR administration including sickness registration, onboarding and offboarding.

Skills

English (fluent)

Dutch (B2)

People person

Ownership mindset

Problem solving

Job description

Satelligence is seeking an Office Manager for our Utrecht HQ. This 20-hour-per-week role (4 days, ~5 hours daily) is the heartbeat of the office, reporting to the HR Manager.

You’ll welcome visitors, organize daily lunches, manage facilities, and ensure the office runs smoothly with ownership and a hands-on approach. You will handle supplies, vendor relations, events, and HR-related tasks while keeping the workspace welcoming.